TO: Mayor and Commissioners
FROM: John Morgan, Director of Environmental Services
Theresa Webb, Chief Purchasing Officer
THROUGH: Chief Neal de Jesus, Interim City Manager
DATE: February 21, 2017
Title
PRIOR APPROVAL OF FISCAL YEAR 2017 SPENDING LIMIT GREATER THAN $25,000 WITH REV RTC, INC. DBA HALL-MARK RTC.
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Recommended Action:
Recommendation
Motion to Approve multiple acquisitions of less than $25,000 each to REV RTC, Inc. DBA Hall-Mark RTC for vehicle parts and services in a total not-to-exceed amount of $60,000 for Fiscal Year 2017.
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Background:
The Fleet Division in the Environmental Services Department has an on-going requirement for ambulance, bus, fire, mobility, recreation, and sweeper parts and services in order to properly maintain the City fleet. REV RTC, Inc. DBA Hall-Mark RTC frequently provides the lowest quotes for these types of goods and services and the Fleet Division is requesting approval to use REV RTC, Inc. DBA Hall-Mark RTC for multiple purchases during Fiscal Year 2017 in a not to exceed amount of $60,000. To date in Fiscal Year 2017 no awards have been made to REV RTC, Inc. DBA Hall-Mark RTC.
Spending amount over the past three years
2016-$1,479
2015-$0
2014-$0
By approving the recommended motion, the Commission is recognizing that multiple small and unpredictable purchase decisions that are likely to occur over the course of the year will total over $25,000. This amount of spending requires prior Commission approval under the City Code of Ordinances, Chapter 36, Section 36.03(B), "Multiple Acquisitions From Vendor Exceeding Twenty-Five Thousand Dollars ($25,000.00) in Any Fiscal Year".
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from several operating expense accounts.