TO: Mayor and Commissioners
FROM: Chief Jeffery Goldman, Police Department
THROUGH: Chief Neal de Jesus, Interim City Manager
DATE: February 21, 2017
Title
BEST INTEREST RESOLUTION NO. 08-17 AND WAIVER OF THE CITY CODE OF ORDINANCES, CHAPTER 36, SECTION 36.02(C)(7) FOR PURCHASES OF BODY ARMOR (PROTECTIVE VESTS)
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Recommended Action:
Recommendation
Motion to Approve Best Interest Resolution No. 08-17 for purchases of body armor (protective vests) from Point Blank Enterprises for the Police Department in a total not-to-exceed amount of $50,000 for FY 16/17, by authorizing the use of the NASPO Master Agreement Number 2016-181 issued by the Colorado Department of Personnel & Administration State Purchasing Office as lead agency, and declaring by a four-fifths affirmative vote that the City's sealed competitive method or written quotations procurement Method is not in the best interest of the City.
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Background:
On March 25, 2016 the National Association of State Procurement Officials (NASPO) issued an agreement to Point Blank Enterprises, Inc. for Body Armor Products, Master Agreement Number 2016-181. The Colorado Department of Personnel & Administration, State Purchasing & Contracts Office was the lead agency for NASPO for this solicitation and the contracting office. Each lead state awards its contract to a supplier/suppliers after a competitive solicitation process designed to ensure that participants receive the highest quality products and services at the lowest possible prices. Once the lead state has awarded a contract with the supplier, the lead state allows other agencies in need of similar products and services to make purchases through the existing contract.
NASPO ValuePoint is a unified, nationally focused cooperative alliance aggregating the demand of all 50 states, the District of Columbia and the organized US territories, their political subdivisions and other eligible entities, spurring best practice, innovation and competition in the marketplace. By leveraging the leadership and expertise of all states with the purchasing power of their public entities, NASPO ValuePoint delivers best value and reliable, competitively sourced contracts that offer public entities outstanding pricing.
This NASPO contract gives the City flexibility to order Body Armor products from seven vendors, including Point Blank Enterprises, Inc. and subsequently, their authorized distributors. Ballistic Resistance of Body Armor NIJ Standard 0101.06 and Stab Resistance of Personal Body Armor NIJ Standard 0115.00 are available through this contract. Other benefits of utilizing the NASPO contract are discounts ranging from 10%-63% off of list price (MSRP), measuring and fitting services, free delivery, statewide coverage, manufacturer's standard warranty coverage and certified vendor availability.
The Police Departments is requesting approval to utilize the NASPO Master Agreement Number 2016-181 which will provide for a time and cost effective method for purchases of body armor protective vests for the officers in the not-to-exceed amount of $50,000 for FY 2017.
This recommendation complies with the City Code of Ordinances, Chapter 36, Section 36.02 (C)(11), "Best Interest Acquisitions".
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from account numbers 001-2111-521-52.27 (General Fund: Equipment under $5,000) and 001-2115-521-52.27 (General Fund: Equipment under $5,000).
Timing of Request: