TO: Mayor and Commissioners
FROM: Jeffrey S. Goldman, Police Department
THROUGH: Chief Neal De Jesus, Interim City Manager
DATE: March 1, 2017
Title
PRIOR APPROVAL OF FISCAL YEAR 2017 SPENDING GREATER THAN $25,000 WITH SRT SUPPLY, INC.
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Recommended Action:
Recommendation
Motion to approve multiple small purchases of less than $25,000 each for police related equipment from SRT Supply, Inc. in an additional not-to-exceed amount of $40,000 for Fiscal Year 2017.
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Background:
On September 20, 2016, the City Commission approved a purchase order to SRT Supply, Inc. for the rifle rated carriers with plates and medical kits in the amount of $48,606.40. On November 15, 2016, the City Commission approved a trade-in of old weapons for the purchase of new laser aiming devices from SRT Supply Inc, for a total purchase cost after trade-in of $9,242. There are no payments made for this purchase as of yet. In addition, a purchase of ear protection mounts was completed in December 2016 in the amount of $1,593.00.
The Police Department occasionally has requirements for police related equipment such as SWAT gas masks, helmets, and duty weapon accessories such as scopes and conversion kits. SRT Supply frequently provides the lowest quotes on these items. The Police Department is requesting approval to use SRT Supply Inc. for small purchases during fiscal year 2017 in an additional not-to-exceed amount of $40,000. Current fiscal year spending with SRT Supply Inc. is $34,707. Therefore, the total not-to-exceed amount for fiscal year 2017 will be $99,441.40, if approved.
Spending amount over the past three years:
2016- $32,829.40
2015- $1,803.40
2014- $7,441.00
By approving this motion, the Commission is recognizing that multiple small and unpredictable purchase decisions that are likely to occur over the course of the year will total over $ 25,000. This amount of spending requires prior Commission approval under the...
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