TO: Mayor and Commissioners
FROM: Suzanne Fisher, Parks & Recreation Department Director
THROUGH: Chief Neal de Jesus, Interim City Manager
DATE: March 30, 2017
Title
BEST INTEREST RESOLUTION NO. 16-17 FOR WAIVER OF THE CITY CODE OF ORDINANCES, SECTION 36.02 AND EXTEND THE AGREEMENT WITH UNIVERSAL BEACH SERVICE CORP. FOR BEACH CLEANING MAINTENANCE AND BEAUTIFICATION SERVICES
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Recommended Action:
Recommendation
Motion to Approve Best Interest Resolution No. 16-17 for waiver of the City Code of Ordinances, Section 36.02, Methods of Acquisition, and retroactively extend the Agreement with Universal Beach Service Corp. for a one-year period from March 3, 2017 through March 3, 2018 for Beach Cleaning Maintenance and Beautification services in a not-to-exceed amount of $79,000.
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Background:
On December 2, 2016 a Request for Proposals 2017-014 was advertised for Beach Cleaning, Maintenance, and Beautification (beach raking). Two proposal were received in response to the solicitation. The fees submitted by both respondents are significantly higher than the budgeted amount for these services with the lowest submitted fee equaling about $30,000 above the current budget. Parks and Recreation Department does not have the available budgetary funding to absorb this increase.
The current Agreement with Universal Beach Service (2013-012) was extended by the City Manager through March 3, 2017. Universal Beach Service has agreed to continue services for an additional year through March 3, 2018 utilizing volunteers to perform specific portions of the work in a not-to-exceed amount of $79,000 for the one year period. Staff is requesting approval of the one-year extension of the 2013-12 Agreement with Universal Beach Service.
This recommendation complies with the City Code of Ordinances, Chapter 36, Section 36.02 (C)(11), "Best Interest Acquisitions".
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from account number 001-4131-572-34.90 (General Fund: Park Maintenance/Other Contractural Services).
Timing of Request:
This item is time sensitive as the extension ended on March 3, 2017.