TO: Mayor and Commissioners
FROM: John Morgan, Director of Environmental Services
THROUGH: Chief Neal de Jesus, Interim City Manager
DATE: March 30, 2017
Title
SERVICE AUTHORIZATION NO. 12-29 TO KIMLEY-HORN AND ASSOCIATES, INC. IN THE NOT-TO-EXCEED AMOUNT OF $129,550 FOR ENGINEERING SERVICES FOR RECONSTRUCTION DESIGN FOR SE 5TH STREET FROM SE 6TH AVENUE TO SE 7TH AVENUE; SE 7TH AVENUE FROM SE 5TH STREET TO SE 4TH STREET; AND SE 7TH STREET FROM SE 6TH AVENUE TO STREET END
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Recommended Action:
Recommendation
Motion to approve Service Authorization No. 12-29 in the not-to-exceed amount of $129,550 for engineering design services related to the reconstruction of the following streets: SE 5th Street from SE 6th Avenue to SE 7th Avenue; SE 7th Avenue from SE 5th Street to SE 4th Street; and SE 7th Street from SE 6th Avenue to Street end.
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Background:
The City utilizes engineering consultants that were retained via RFQ #2012-06 (City Project #12-057). Kimley-Horn and Associates, Inc. (KHA) is one of the contracted firms. The agreement with KHA is valid through July 2017
The Roadway Reconstruction (OCI Rating 0 - 39) is a project that was adopted in the Capital Improvement Plan for FY 16/17. Reconstruction is required for roadways that have an Overall Condition Index (OCI) score of less than 39. Staff recommends that improvements to other infrastructure (sanitary sewer, stormwater, potable water, street lighting, sidewalks) be addressed at the same time to ensure cost effectiveness and enhance efficiency in providing the desired level of service. These roadways, once improved, will have an OCI rating of 100. The estimated life expectancy for these roads is 20 - 25 years. Further deterioration of the roadways will occur if the roadway reconstruction project is not implemented.
The streets to be addressed through this service authorization are included in the list of roadways identified in the CIP Roadway Reconstruction (OCI Rating 0 - 39) Project. In an effort to expedite progress on this project, staff is recommending the use of service authorizations with consulting firms approved through the City's continuing contract for engineering. Consultant services as proposed are for the development of design drawings for roadway reconstruction projects.
Projects will also include the design of swales, drainage and sanitary sewer, striping and signing, and lighting plans as necessary. The total compensation for the services provided under this service authorization is a not to exceed amount of $129,550.
This motion is in accordance with City Code of Ordinances, Section 36.06(A) (2), Change Orders, Within the Scope of Work.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from account number 334-3162-541-69.37 (General Construction Fund: Other Improvements/Roadway Reconstruction 0-39).
Timing of Request:
This request is time-sensitive as it keeps the project on schedule.