TO: Mayor and Commissioners
FROM: John Morgan, Director of Environmental Services
THROUGH: Chief Neal de Jesus, Interim City Manager
DATE: March 30, 2017
Title
SERVICE AUTHORIZATION NO. 12-18 TO WANTMAN GROUP, INC. IN THE NOT-TO-EXCEED AMOUNT OF $198,052.19 FOR ENGINEERING SERVICES FOR RECONSTRUCTION DESIGN FOR DAVIS ROAD FROM POINSETTIA BOULEVARD TO DORSON WAY; POINSETTIA BOULEVARD FROM DAVIES ROAD TO ROSS DRIVE; AND DORSON WAY FROM DAVIS ROAD TO DOLPHIN DRIVE (PROJECT NO. 17-004)
Body
Recommended Action:
Recommendation
Motion to Approve Service Authorization No. 12-18 in the not-to-exceed amount of $198,052.19 for engineering design services related to the reconstruction of the following streets: Davis Road from Poinsettia Boulevard to Dorson Way; Poinsettia Boulevard from Davis Road to Ross Drive; and Dorson Way from Davis Road to Dolphin Drive (Project No. 17-004).
Body
Background:
The City utilizes engineering consultants that were retained via RFQ #2012-06 (City Project #12-057). Wantman Group’s is one of the contracted firms. The contract with Wantman is valid through July 2017.
The City included Roadway Reconstruction (OCI Rating 0 - 39) as a project in the adopted Capital Improvement Plan for FY 16/17 (Project No. 17-004). Reconstruction is required for roadways that have an Overall Condition Index (OCI) score of less that 39. Staff recommends that improvements to other infrastructure (sanitary sewer, stormwater, potable water, street lighting, sidewalks) be addressed at the same time to ensure cost effectiveness and enhance efficiency in providing the desired level of service. These roadways once improved will have an OCI rating of 100. The estimated life expectancy for these roads is 20 - 25 years. Further deterioration of the roadways will occur if the roadway reconstruction project is not implemented.
The streets to be addressed through this service authorization are included in the list of roadways identified in the CIP Roadway Reconstruction (OCI Rating 0 - 39) Project. In an effort to expedite progress on this project, staff is recommending the use of service authorizations with consulting firms approved through the City's continuing contract for engineering. Consultant services as proposed are for the development of design drawings for these roadway reconstruction projects.
Projects will also include the design of swales, drainage and sanitary sewer, striping and signing, and lighting plans as necessary. The total compensation for the services provided under this service authorization is a not to exceed amount of $198,052.19.
This motion is in accordance with City Code of Ordinances, Section 36.06(A) (2), Change Orders, Within the Scope of Work.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from account number 334-3162-541-69.37 (General Construction Fund: Other Improvements/Roadway Reconstruction 0-39).
Timing of Request:
This request is time-sensitive as it keeps the project on schedule.