TO: Mayor and Commissioners
FROM: Theresa Webb, Chief Purchasing Officer
THROUGH: Chief Neal de Jesus, Interim City Manager
DATE: April 4, 2017
Title
AMENDMENT TO THE AGREEMENT WITH INNOVATIVE METERING SOLUTIONS, INC. FOR AS-NEEDED PURCHASES OF WATER METERS FOR "ON HAND" INVENTORY FOR THE CENTRAL WAREHOUSE FOR NEW CONNECTIONS AND REPLACING BROKEN METERS NOT COVERED BY WARRANTY
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Recommended Action:
Recommendation
Motion to Approve an amendment to the Agreement with Innovative Metering Solutions, Inc. to purchase water meters for "on hand" inventory in the City's Central Warehouse to be used for establishing new connections (potable and reclaimed) and replacing broken meters not covered by warranty in a not-to-exceed amount of $195,000.
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Background:
On January 15, 2013, City Commission awarded a multi-year water meter agreement to Innovative Metering Solutions, Inc. for the Water Meter Replacement Project (Bid 2013-17). The Agreement is valid through February 2018. In order to take advantage of the volume price discounts obtained through the Bid, staff is requesting an amendment to the Agreement approving as-needed purchases for inventory for the City Central Warehouse in a not-to-amount $195,000 for a total not-to-exceed spend of $5,631,464.70 for the Agreement term through February 2018. The prior years' purchases for meters for Warehouse inventory are follows. The FY17 spend for Warehouse inventory is estimated based upon FY17 YTD actual spend of $27,800, projected expenditure for potable meters of $82,500 through end of FY17, plus an additional $35,000 for Area 12B reclaimed meter connections. The FY 18 spend for Warehouse inventory through February 2018 is estimated based upon history.
FY14 - $189,600
FY15 - $20,100
FY16 - $62,800
FY17 - $145,500 (estimated)
FY 18 October - February - $40,000 (estimated)
This recommendation complies with the City Code of Ordinances, Chapter 36, Section 36.06(A)(1), "Beyond the Scope of Work".
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from account numbers 001-0000-141-12.00 (General Fund: Materials & Supplies Inventory - Central Warehouse) and 441-0000-141-12.00 (Water/Sewer Fund: Materials & Supplies Inventory - Utility Warehouse).
Timing of Request:
N/A