TO: Mayor and Commissioners
FROM: Suzanne Fisher, Director of Parks and Recreation
THROUGH: Chief Neal de Jesus, Interim City Manager
DATE: April, 4, 2017
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BEST INTEREST RESOLUTION NO. 26-17 AND WAIVER OF THE CITY CODE OF ORDINANCES, CHAPTER 36, SECTION 36.02 (C)(7) FOR FITNESS EQUIPMENT FOR BARWICK PARK
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Recommended Action:
Recommendation
Motion to Approve a Best Interest Resolution No. 26-17 and enter into an agreement for purchase and installation of fitness equipment at Barwick Park, from PlayCore Wisconsin, Inc. dba GameTime by authorizing the use of the U.S. Communities Contract Number 110179 issued by City of Charlotte as the lead agency in a not-to-exceed maximum amount of $90,000 and declaring by a four-fifths affirmative vote that the City sealed competitive method or written quotations method is not in the best interest of the City.
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Background:
On September 17, 2010 U.S. Communities issued an agreement to PlayCore Wisconsin, Inc. dba GameTime Contract Number 110179. The Contract has been renewed through September 16, 2017. The City of Charlotte, North Carolina was the lead agency for U.S. Communities. The City of Delray Beach is currently registered as a Participating Public Agency with the U.S. Communities Governmental Purchasing Alliance which aggregates the purchasing power of more than 90,000 public agencies nationwide through competitively solicited contracts between a supplier and a lead public agency.
The City of Delray Beach Parks & Recreation Department is partnering with two Atlantic High School Seniors, Talia Vessal and Christelle Singh, to develop a fitness area at Barwick Park located at the corner of Lake Ida and Barwick Rd. In September, the students proposed a plan to replace the old exercise equipment with four separate exercise areas with the goal of encouraging the surrounding community to "get out and get fit". Since that time, Talia and Christelle researched, planned, and raised funds as well as presented their ideas to the Commission on December 13, 2016 requesting City funding and support for the project.
The students contacted three suppliers, Greenfield Outdoor Equipment, Landscape Structures, and GameTme to acquire estimates and design plans for the project. GameTime was the only supplier that responded. The proposed fitness areas will be ADA compliant, IPEMA Certified, and ASTM International Standards compliant. The quote from GameTime, utilizing the U.S. Communities contract, was $89,936.33. Parks and Recreation is requesting Commission approval, through a Best Interest Resolution, to utilize the U.S. Communities Contract with PlayCore Wisconsin, Inc. dba GameTime for the purchase and installation of fitness equipment for Barwick Park in the not-to-exceed amount of $90,000 to allow for a small contingency for any miscellaneous parts required to complete the project.
This recommendation is in compliance with the Code of Ordinances, Chapter 36, Section 36.02 (C)(11), "Best Interest Acquisitions" .
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from the following account numbers.
001-4131-572-64.90 - $51,936.33 (General Fund: Other Machinery/Equipment)
115-0000-347-43.02 - $38,000.00 (Special Projects Fund: Donations)
Timing of Request:
This item is time sensitive.