TO: Mayor and Commissioners
FROM: Theresa Webb, Chief Purchasing Officer
THROUGH: Chief Neal de Jesus, Interim City Manager
DATE: April 18, 2017
Title
REJECT ALL RESPONSES FOR HVAC REPAIRS AND PREVENTIVE MAINTENANCE SERVICES
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Recommended Action:
Recommendation
Motion to Reject all responses received for HVAC Repairs and Preventive Maintenance Services.
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Background:
On January 11, 2017, a Request for Proposals No. 2017-028 was advertised. Three proposals were received. Three proposals were received from Advanced Roofing, Inc. DBA Advanced Air Systems, American Network Construction, LLC and Johnson Controls, Inc The proposal from Johnson Controls was deemed non-responsive.
The proposals from Advanced Roofing and American Network were evaluated based up on the criteria in the RFP. Interviews were conducted with Advanced Roofing, Inc. DBA Advanced Air Systems. American Network Construction, LLC was invited via email and contacted several times by phone but did not attend the interview. Final evaluations were conducted on March 22, 2017. Scores for the two firms, based on a possible 100 points, were as follows:
Firm Score
Advanced Roofing 61.3
American Network 61
The committee determined that based upon their evaluations and scoring of the proposals, it would be in the best interest of the City to reject all responses.
This recommendation complies with the City Code of Ordinances, Chapter 36, Section 36.02(A)(4), "Methods of Acquisition, Competitive Bids, City's Reservation of Rights".
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
N/A
Funding Source:
N/A
Timing of Request:
All responses for this solicitation must be rejected before the City can move forward with procuring these services.