TO: Mayor and Commissioners
FROM: Suzanne Fisher, Parks & Recreation Director
THROUGH: Chief Neal de Jesus, Interim City Manager
DATE: June 6, 2017
Title
AWARD OF A PURCHASE AGREEMENT TO SHADE SYSTEMS, INC. FOR THE PURCHASE OF A SHADE SYSTEM AT ROBERT P. MILLER PARK
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Recommended Action:
Recommendation
Motion to Award a purchase agreement to Shade Systems, Inc. to design, manufacturer, deliver and install a shade system at Robert P. Miller Park in the not-to-exceed amount of $44,500.
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Background:
On March 13, 2017, Purchasing issued ITB No. 2017-049 for a shade system at Miller Park. Four bids were received from Creative Shade Solutions, Regal Contractors, Inc. Shade Systems, Inc. and Shade America, Inc. The 15'x10'x12' high offset T-Cantilevered systems will be installed over four separate bleachers located at Miller Park, Field #3 and Sergio Field. The shade fabric screens 95% of the ultraviolet (UV) rays from the sun and will be treated with fire retardent. The shades will protect patrons from the weather elements and the UV rays from the sun. The lowest responsive, responsible bidder is Shade Systems, Inc.
FIRM BID AMOUNT
Shade Systems $43,426.40
Shade America $43,520.00
Creative Shade $44,000.00
Regal Contractors $54,800.00
Staff is requesting a contingency of $1,073.60 to cover any miscellaneous items that may be required to complete the installation for a total not-to-exceed amount of $44,500.
This recommendation complies with the City Code of Ordinances, Chapter 36, Section 36.02(A)(1), "Sealed Competitive Method".
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from account number 334-4173-572.63-90 (General Construction Fund: Other Improvements).
Timing of Request:
N/A