TO: Mayor and Commissioners
FROM: Suzanne Fisher, Parks and Recreation Director
THROUGH: Neal de Jesus, Interim City Manager
DATE: June 6, 2017
Title
APPROVAL TO INCREASE APPROVED SPENDING LIMIT WITH TESCO SOUTH, INCORPORATED DBA HECTOR TURF IN AN AMOUNT NOT-TO-EXCEED $40,000 FOR FISCAL YEAR 2017
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Recommended Action:
Recommendation
Motion to Approve a spending limit increase for Fiscal Year 2017 with Tesco South, Incorporated DBA Hector Turf for purchases of turf equipment and replacement parts in an amount not-to-exceed $40,000 for fiscal year 2017.
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Background:
Tesco South, Incorporated DBA Hector Turf (Hector Turf) is a local distributor for a broad selection of outdoor power and irrigation equipment utilized by the City to maintain turf of City-owned properties such as parks and City buildings. In addition, the Parks and Recreation Department often buys replacement parts for lawn mowers and other turf equipment from Hector Turf. Hector Turf often offers the lowest prices to the City for replacement parts due to their close relationships with manufacturers such as Toro and Club Car. To date in this fiscal year, the City has spent $23,633.44 with Hector Turf. It is anticipated that the City will need to purchase additional parts for approximately $15,000 over the next few months, which will exceed the approved amount. Therefore an approval to increase the spending limit by $15,000 for a not-to-exceed amount of $40,000 for FY 2017 is requested. Previous fiscal year total expenditure amounts with Hector Turf are as follows:
Fiscal Year 2015 - $27,392.57
Fiscal Year 2016 - $38,789.32
This recommendation complies with the City Code of Ordinances, Section 36.03 (B), "Multiple Acquisitions From Vendor Exceeding Twenty-Five Thousand Dollars ($25,000.00) in Any Fiscal Year".
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is provided...
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