TO: Mayor and Commissioners
FROM: Suzanne Fisher, Parks and Recreation Director
THROUGH: Neal de Jesus, Interim City Manager
DATE: June 6, 2017
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APPROVAL TO INCREASE APPROVED SPENDING LIMIT WITH ODUMS SOD, INC. IN AN AMOUNT NOT-TO-EXCEED $45,000 FOR FISCAL YEAR 2017
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Recommended Action:
Recommendation
Motion to Approve a spending limit increase for Fiscal Year 2017 with Odums Sod, Inc. for purchases of sod and sod related items in an amount not-to-exceed $45,000 for fiscal year 2017.
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Background:
Odums Sod frequently provides the lowest quotes for sod and other lawn maintenance products. To date in this fiscal year, the City has spent $21,220.00 with Odums Sod. It is anticipated that the City will need to purchase additional sod and other lawn maintenance products for approximately $20,000 over the next few months, which will exceed the approved amount. Purchases will be used in various city parks and at the golf courses.Therefore an approval to increase the spending limit by $20,000 for a not-to-exceed amount of $45,000 for FY 2017 is requested. Previous fiscal year total expenditure amounts for sod are as follows:
Fiscal Year 2015 - $36,376.00
Fiscal Year 2016 - $45,940.00
This recommendation complies with the City Code of Ordinances, Section 36.03 (B), "Multiple Acquisitions From Vendor Exceeding Twenty-Five Thousand Dollars ($25,000.00) in Any Fiscal Year".
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is provided in various operating accounts in the approved FY 2017 budget.
001-4131-572-46-90 (General Fund: Other Repair/Maintenance Costs)
001-4131-572-52-26 (General Fund: Gardening Supplies)
445-4614-572-52-26 (Delray Beach Municipal Golf Course Fund: Gardening Supplies)
446-4716-572-52-26 (Lakeview Golf Course Fund: Gardening Supplies)