TO: Mayor and Commissioners
FROM: Caryn Gardner-Young, Assistant City Manager
THROUGH: Neal de Jesus, Interim City Manager
DATE: July 18, 2017
Title
APPROVAL OF AMENDMENT NO. 3 WITH UNIVERSAL ELECTRIC OF FLORIDA, INC. FOR ELECTRICAL SERVICES AND REPAIRS
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Recommended Action:
Recommendation
Motion to Approve Amendment No. 3 with Universal Electric of Florida, Inc. in an amount not-to-exceed $60,000 annually for electrical services and repairs.
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Background:
On January 21, 2015, the City issued a one year agreement with two one-year options to renew with Universal Electric of Florida, Inc. for electrical services and repairs (ITB No. 2014-42). In January 2017, Commission approved Amendment No. 2 to exercise the second and final options to renew the agreement through January 20, 2018. The City requires an increase the annual spending amount of the agreement from and annual amount of $25,000 to $60,000. This increase is requested because the Facilities Division, as well as others departments and divisions, are using more labor hours and parts in FY17 than were estimated in 2014 when the bid was issued.
The City’s spend amount this year with Universal Electric of Florida, Inc. is approximately $25,000 to date. The Environmental Services Department, Facilities Division recommends increasing the annual agreement amount by $35,000 based on expected electrical services and repairs that will be performed through the end of the agreement term. Work under this agreement is on an as-needed basis for electrical services or repairs for facilities throughout the City.
This recommendation complies with the City Code of Ordinances, Chapter 36, Section 36.02 "Commission Approval Required".
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Review:
Finance recommends approval.
Funding Source:
Funding is available from various departments' approved line items.