TO: Mayor and Commissioners
FROM: Caryn Gardner-Young, Assistant City Manager
THROUGH: Neal de Jesus, Interim City Manager
DATE: September 7, 2017
Title
APPROVAL OF AMENDMENT 1 TO THE CONTRACT WITH MOWREY ELEVATOR COMPANY OF FLORIDA, INC. AND TO INCREASE APPROVED SPENDING LIMIT WITH MOWREY ELEVATOR COMPANY OF FLORIDA, INC. IN AN AMOUNT NOT-TO-EXCEED $418,000 FOR FISCAL YEAR 2018
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Recommended Action:
Recommendation
Motion to approve Amendment 1 to the contract with Mowrey Elevator Company of Florida, Inc. (Mowrey) and to increase the spending limit with Mowrey to a not-to-exceed amount of $418,000 for multiple acquisitions of elevator parts, repairs, and services for the period of October 1, 2017 through December 30, 2018.
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Background:
On December 2, 2014, City Commission approved award of an Agreement with Mowrey Elevator for the purchase of elevator parts and services in an annual amount not-to-exceed of $65,000 (Bid 2014-35). The Agreement is effective December 31, 2014 through December 30, 2019, with two, one-year options to renew. The elevators serving the Old School Square Parking Garage and the Federspiel Parking Garage are in need of repairs, refurbishment, and updating in order to be ADA compliant. Mowrey Elevator has provided a quote for the Old School Square Parking Garage updates and repairs at an estimated cost of $128,600. Public Works - Building Maintenance Division estimates the Federspiel Parking Garage elevator repairs would amount to an additional $150,000. Current year expenditure with Mowrey Elevator is approximately $140,000. Staff is requesting a $278,000 increase in the spending limit for Mowrey Elevator Company to cover repairs to the two elevators and for other elevator parts, repairs and services that may be required during the year.
This recommendation complies with the City Code of Ordinances, Section 36 and City Policies and Procedures.
Spending amount for the last three years:
YTD- $128,368.50
2016-$14,719.50
2015-$14,131.54
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding will be available from Public Works - Building Maintenance account number 001413505194620 as approved by Commission in the FY 17/18 budget.
Timing of Request:
Timing is urgent in order to keep this project within the expected timeline established by the City.