TO: Mayor and Commissioners
FROM: Caryn Gardner-Young, Assistant City Manager
THROUGH: Neal de Jesus, Interim City Manager
DATE: September 26, 2017
Title
AWARD OF AN AGREEMENT WITH BAXTER & WOODMAN, INC. DBA MATHEWS CONSULTING, A BAXTER & WOODMAN COMPANY FOR THE DESIGN OF OSCEOLA PARK NEIGHBORHOOD IMPROVEMENTS IN A NOT-TO-EXCEED AMOUNT OF $815,531.00
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Recommended Action:
Recommendation
Motion to award an Agreement with Baxter & Woodman, Inc. DBA Mathews Consulting, a Baxter & Woodman Company for the design of Osceola Park Neighborhood improvements in a total not to exceed amount of $815,531.00 for the Agreement term.
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Background:
On February 15, 2017, the City advertised a Request for Proposals No. 2017-035 for the design of Osceola Park Neighborhood improvements. Nine responsive and responsible proposals were received from the following firms: Arcadis, U.S.; Baxter & Woodman, Inc. DBA Mathews Consulting, a Baxter & Woodman Company (Mathews Consulting); Calvin, Giordano & Associates; CPH, Inc.; Craig A. Smith & Associates; Craven, Thompson & Associates; Engenuity Group; Kimley-Horn and Associates; and Wantman Group, Inc. Proposals were evaluated based upon the criteria in the RFQ and interviews were conducted with the following shortlisted firms: Mathews Consulting; Craven, Thompson & Associates; Kimley-Horn and Associates; and Wantman Group, Inc. The final ranking of shortlisted firms is as follows:
Firm Score
Mathews Consulting 95.3
Wantman Group, Inc. 88.8
Kimley-Horn and Associates 86.8
Craven, Thompson & Associates 85.0
The Agreement staff is presenting to Commission is for a not-to-exceed amount of $815,531.00. The Agreement term will conclude upon successful completion of the scope of services.
The Osceola Park Neighborhood is located immediately south of the Central Business District (CBD). It is bordered by SE 5th Avenue (US1/South Federal Highway) on the east; Swinton Avenue on the west; SE 2nd Street on the north; and SE 10th Street on the south. The FEC Railway bisects the area and runs diagonally from northeast to southwest. Three quarters of the area is located east of the railway and is represented by the Osceola Park Neighborhood Association. There is no formal neighborhood association for the portion of the study area located west of the railroad.
This project will review recommendations of both the Osceola Park Redevelopment Plan and the Osceola Park Master Plan that was created through meetings of concerned homeowners and will provide engineering design for solutions to neighborhood problems with Stormwater management, traffic calming, street lighting, etc. In the years since the creation of these plans, the City Commission has given direction to staff to design “Complete Neighborhoods”, development of plans that include recommendations for improvements to all infrastructure within a designated area. This includes a number of elements including sidewalks, street lighting, road resurfacing, landscaping, traffic calming, any required utilities enhancements, stormwater management, alleyway improvements, beautification, wayfinding and other elements as needed. This project is in compliance with the City’s Complete Streets Policy, which was adopted in November 2016.
This motion is in accordance with Code of Ordinances Section 36.02 Commission Approval Required.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from 334-41-340-541.63-20 Capital Outlay Osceola Pk. / Other Landscp. Beaut.