TO: Mayor and Commissioners
FROM: Caryn Gardner-Young, Assistant City Manager
THROUGH: Mark R. Lauzier, City Manager
DATE: January 16, 2018
Title
SERVICE AUTHORIZATION NO. 17-01 WITH EDSA, INC. FOR DESIGN AND ENGINEERING SERVICES FOR THE BEACH PROMENADE LIGHTING AND INTERSECTION IMPROVEMENTS PROJECT IN A NOT-TO-EXCEED AMOUNT OF $148,635.
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Recommended Action:
Recommendation
Motion to Approve Service Authorization No. 17-01 with EDSA, Inc. for professional design and engineering services for the Beach Promenade Lighting and Intersection Improvements (Phase 2 of the Beach Master Plan) in a not-to-exceed amount of $148,635 (Project No. 15-008).
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Background:
The Beach Master Plan was divided into two phases. Phase 1 included all of the wider, reconstructed sidewalks, landscaping and irrigation, and new amenities including benches, showers, surfboard racks, doggie waste stations and chilled water fountains. Phase 1 has been completed per EDSA's design. EDSA competed and was chosen as the City of Delray Beach's (City's) design consultant for this project. We are ready to begin preparation for Phase 2 of the project, Beach Promenade Lighting and Intersection Improvements, which is the final phase and includes installation of required beach lighting and pedestrian roadway crosswalks along South Ocean Boulevard.
The proposed Beach Promenade Lighting and Intersection Improvements is based upon the conceptual Beach Area Master Plan recommendations from the beach design charrette on November 4, 2009; which was presented to the City Commission on May 18, 2010.
This Scope of Services includes:
1) Required Site Survey
2) Construction documents and specifications for all hardscape (FDOT) pedestrian crosswalks and lighting elements (FDEP) along South Ocean Boulevard (project limits).
3) Design permitting through FDOT for the pedestrian crosswalks & FDEP for the beach lighting.
4) Construction Administration is not included as part of this service authorization.
The City utilized the Engineering Continuing Services process to retain a number of professional engineering consultants, who signed agreements through RFQ No. 2017-48. The Engineering Continuing Services Agreement terms are five years from August 31, 2017 through August 30, 2022. EDSA is one of the firms that has signed a Engineering Continuing Services contract with the City. As the primary design firm for this project, EDSA brings job specific knowledge not possessed by other firms. Therefore, this firm was chosen to enter into a Service Authorization to provide this service.
This Service Authorization complies with City Ordinance No. 21-17.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source/Financial Impact:
Funding for the design and engineering of the project is available from Account No. 377-72-730-572.63-20.
Timing of Request:
N/A