TO: Mayor and Commissioners
FROM: Caryn Gardner-Young, Assistant City Manager
THROUGH: Mark Lauzier, City Manager
DATE: January 16, 2018
Title
APPROVE A BID WAIVER TO AWARD A PURCHASE ORDER TO SPACE COAST HARLEY-DAVIDSON FOR FIVE (5) POLICE MOTORCYCLES IN A NOT-TO-EXCEED AMOUNT OF $90,000
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Recommended Action:
Recommendation
Motion to approve a Bid Waiver to award a purchase order to Space Coast Harley-Davidson for five (5) Police motorcycles in a not-to-exceed amount of $90,000.
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Background:
The City of Delray Beach’s (City) Police Department purchased five (5) 2014 Harley Davidson motorcycles in September of 2013 for five (5) existing law enforcement positions. Based upon their usage and the life cycle of a motorcycle, the motorcycles are due for replacement this fiscal year. The Police Department is recommending replacing the five (5) existing motorcycles with five (5) new 2018 Harley-Davidson FLHTP Electra Glide Police Motorcycles through the Limited or No Competition Acquisitions of the City's Purchasing Policies and Procedures Manual (Manual). This section of the Manual states that "when competition is not available or when it is determined in the best interest of the City to utilize other than full and open competition, City legislation authorizes the execution of purchases by other methods such as a Bid Waiver, Sole Source or emergency basis". The Purchasing Director will review all Sole Source, Bid Waiver and City Standard purchase requests to determine the appropriate acquisition approach. This review includes evaluating specifications and statement of work to ensure that no artificial barriers or unnecessary restrictions prohibit or reduce competition. The requesting Department shall perform product and industry market research in order to determine if alternative sources of supply may be available to meet the requirements. Below is the research that was conducted for this purchase.
The Fleet Maintenance Division of the Public ...
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