TO: Mayor and Commissioners
FROM: Suzanne Fisher, Director of Parks and Recreation
THROUGH: Mark R. Lauzier, City Manager
DATE: January 16, 2018
Title
AWARD OF AN AGREEMENT WITH L.V. SUPERIOR LANDSCAPING, INC. FOR LANDSCAPE MAINTENANCE OF WEST ATLANTIC AVENUE (CSX RAILROAD TO MILITARY TRAIL) IN A NOT-TO-EXCEED AMOUNT OF $25,982 PER FISCAL YEAR
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Recommended Action:
Recommendation
Motion to award a one year agreement with L.V. Superior Landscaping, Inc. for Landscaping Maintenance West Atlantic Avenue (CSX Railroad to Military Trail) in an amount not-to-exceed $25,982 per fiscal year and to authorize the City Manager to exercise any and all renewal options.
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Background:
On November 9, 2017, the City of Delray Beach (City) advertised an Invitation to Bid (ITB) No. 2018-006 West Atlantic Avenue (CSX Railroad to Military Trail) to provide landscape maintenance. This landscaping maintenance will include trimming, edging, weed control, tree trimming, litter control, tree and shrub fertilization, and mulching. Four (4) bids were received from Earthly Designs and Resources, Inc. d/b/a Mobile Lawn Service, Integrity Lawns, LLC, L.V. Superior Landscaping, Inc., and Superior Landscaping & Lawn Service, Inc. The lowest responsive and responsible bidder is L.V. Superior Landscaping, Inc.
The agreement staff is presenting to the Commission is for a not-to-exceed amount of $25,982 per fiscal year from L.V. Superior Landscaping, Inc. The Agreement is for three years with two, one-year renewal options.
This motion is in accordance with the City Code of Ordinances, Section 36 and City Policies and Procedures.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source/Financial Impact:
Funding is available from account number 119-72-730-572- 46.12 (Beautification Trust Fund: Repair and Maintenance Service Beautification Maintenance). This account was funded in the amount of $211,070.00 for FY17/18 as part of the budget approval process.
The past three (3) year spending with L.V. Superior has been:
2105 $29,977.00
2016 $130,420.00
2017 $79,307.00
Please note that L.V. Superior has multiple contracts with the City of Delray Beach and the total yearly spending includes all spending, from various departments, with the vendor.
Bid (ITB) No. 2018-006 replaced Bid (ITB) No. 2015-016 which expired on January 27, 2017. Parks Maintenance staff performed the maintenance of these right-of-ways after the contract expired. Contracting with L.V. Superior to perform this work will allow Parks Maintenance staff to reallocate the time spend on these areas to other park locations.
Timing of Request:
This matter is time sensitive, as Bid (ITB) No. 2015-016 expired on January 27, 2017 and the duties had been absorbed by Parks Maintenance since this period of time.