TO: Mayor and Commissioners
FROM: Jeffrey Goldman, Police Chief
THROUGH: Mark R. Lauzier, City Manager
DATE: February 6, 2018
Title
LEASE AWARD TO ENTERPRISE FLEET MANAGEMENT, INC. FOR VOLUNTEER PROGRAM VEHICLES IN THE AMOUNT NOT TO EXCEED $120,000
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Recommended Action:
Recommendation
Motion to approve lease award to Enterprise Fleet Management, Inc. for Volunteer Program vehicles in the amount not to exceed $120,000 for twelve (12) vehicles over the thirty-six (36) month lease term.
Motion to allow the City Manager to execute all necessary documents related to the lease award.
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Background:
The Police Department seeks approval to award the lease contract for Volunteer Program vehicles to the lowest bidder, Enterprise Fleet Management, Inc. The contract was bid via the ITB# 2018-19. The lease is for twelve (12) vehicles at $261.60 a month per vehicle. The entire cost for twelve (12) vehicles over the thirty-six (36) month lease is $113,011.20. Additional $6,988.80 requested for the term of the lease is for any miscellaneous costs such as fees associated with the lease end inspection and repairs, as well as potential excess mileage fees.
The Volunteer Program vehicles are used to patrol neighborhoods and throughout the City, monitor parking lots and garages, provide a high visibility presence in shopping centers, and monitor sites identified as potential risks for terrorism. This is a crime prevention tool that has been used effectively by the City for years. This activity supplements that of our Patrol Officers and saves the City a considerable amount of money compared to what it would cost to have salaried staff perform this service. In 2017, the Volunteers logged 29,312 hours, which illustrates the level of work performed.
Each year, Independent Sector, a coalition of nonprofits, foundations, and corporations, calculates the national average hourly value of volunteer time. This value is based on the average earnings for private non-agricultu...
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