TO: Mayor and Commissioners
FROM: Missie Barletto, Deputy Director Program & Project Management
THROUGH: Mark R. Lauzier, City Manager
DATE: April 17, 2018
Title
APPROVAL OF CHANGE ORDER NO. 1 TO THE AGREEMENT WITH FLORIDA CDI, LLC FOR THE 100’ CHRISTMAS TREE AND NORTH POLE VILLAGE ASSEMBLY AND DISASSEMBLY IN A NOT-TO-EXCEED AMOUNT OF $55,549.
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Recommended Action:
Recommendation
Motion to approve Change Order No. 1 to the agreement with Florida CDI, LLC (CDI) for the 100’ Christmas tree and North Pole village assembly and disassembly in a not-to-exceed amount of $55,549 (Project No. 17-062).
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Background:
The City’s previous Christmas Tree required replacement due to its age and condition. The City contracted to have a new Christmas Tree built by Crystal Valley, Inc., which was delivered late. On October 3, 2017, the City Commission approved a five-year agreement with Florida CDI for the annual assembly and disassembly of the 100’ Christmas tree and North Pole village in an annual not-to-exceed amount of $121,700. The agreement is effective from September 7, 2017 through September 6, 2022 with the option to renew for up to an additional five (5) years.
Change Order No. 1 in an amount not-to-exceed $55,549 is requested by CDI for the additional construction services during the assembly/disassembly of the tree:
1) Delivery delays of the 100’ tree from Crystal Valley - $27,500*
2) Installation of the Snowburst Tree Topper (Star) - $7,800
3) Service Labor after hours - $1,940
4) Ornament Package - $18,309*
*These amounts were deducted from the City’s contract with Crystal Valley, Inc. The City also assessed liquidated damages against Crystal Valley for delivering the tree twenty-two (22) days late ($17,386.90). The costs for items 2 & 3 were incurred for the redesign and installation of a new Christmas Tree Star/Topper after the original tree topper, designed by Crystal Valley broke off and fell to the ground. Florida CDI redesigned and installed a new tree topper for the city. Therefore, while this Change Order No.1 contemplates a $55,549 increase, the City’s additional expense is actually only $9,740.
This motion is in accordance with the City Code of Ordinances 21-17.
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding is available from account number 001-42-360-519.34-90 (Other contractual services).
Timing of Request:
N/A