File #: 18-231    Version: 1 Name:
Type: Purchasing Status: Passed
File created: 4/4/2018 In control: City Commission
On agenda: 5/1/2018 Final action: 5/1/2018
Title: APPROVAL OF RESOLUTION NO. 42-18 TO AWARD AN AGREEMENT WITH BAXTER & WOODMAN, INC. DBA MATHEWS CONSULTING, A BAXTER & WOODMAN COMPANY FOR CONSTRUCTION, ENGINEERING, AND INSPECTION (CEI)SERVICES FOR THE PHASE 2 SEACREST BEAUTIFICATION PROJECT IN AN AGREEMENT VALUE NOT-TO-EXCEED $225,000
Sponsors: Public Works Department - Programs & Project Manag, Purchasing Department
Attachments: 1. Agenda Cover Report, 2. 2018-003 Agreement, Vendor Executed, 3. 2018-003 Resolution No. 42-18, 4. Legal Review Checklist form v. 5 CEI services Phase 2 Seacrest Beautification, 5. RFQ 2018-003 CEI Services for Phase 2 of Seacrest Beautification- Final, 6. Addendum No. 1 - RFQ 2018-003, 7. Addendum No. 2 - RFQ 2018-003, 8. Addendum No. 3 - RFQ 2018-003, 9. Addendum No. 4 - RFQ 2018-003
TO: Mayor and Commissioners
FROM: Susan Goebel-Canning, Public Works Director
THROUGH: Mark R. Lauzier, City Manager
DATE: May 1, 2018

Title
APPROVAL OF RESOLUTION NO. 42-18 TO AWARD AN AGREEMENT WITH BAXTER & WOODMAN, INC. DBA MATHEWS CONSULTING, A BAXTER & WOODMAN COMPANY FOR CONSTRUCTION, ENGINEERING, AND INSPECTION (CEI)SERVICES FOR THE PHASE 2 SEACREST BEAUTIFICATION PROJECT IN AN AGREEMENT VALUE NOT-TO-EXCEED $225,000

Body
Recommended Action:
Recommendation
Motion to approve Resolution No. 42-18 to award an Agreement with Baxter & Woodman, Inc. dba Mathews Consulting, a Baxter & Woodman Company for construction, engineering, and inspection services for the Phase 2 Seacrest Beautification project in an agreement value not-to-exceed $225,000.

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Background:
On November 30, 2017, the City of Delray Beach (City) advertised Request for Qualifications No. 2018-003 for construction, engineering, and inspection (CEI) services for the Phase 2 Seacrest Beautification project. Four proposals were received and evaluated by an Evaluation Committee based upon the criteria in the solicitation. Baxter & Woodman, Inc. dba Mathews Consulting, a Baxter & Woodman Company (Mathews Consulting) was the highest ranked firm at the conclusion of evaluations. The final ranking of firms is as follows:

Firm Score
Mathews Consulting 90.3
Keith and Schnars 87.3
Calvin, Giordano & Associates 86.7
Carnahan, Proctor and Cross 72.3

The project cost submitted by Mathews Consulting is a total amount of $199,870.00. Staff has reviewed the project cost and found it to be competitive and under the City’s budget for this project, which is $200,000. A City-controlled contingency of $25,130 is...

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