TO: Mayor and Commissioners
FROM: Suzanne Fisher, Director of Parks and Recreation
THROUGH: Mark R. Lauzier, City Manager
DATE: May 15, 2018
Title
RESOLUTION NO. 65-18 - AWARD OF A FIVE YEAR AGREEMENT WITH UNDER BLUE WATERS FOR SURF CAMP IN A NOT-TO-EXCEED AMOUNT OF $74,500 REVENUE
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Recommended Action:
Recommendation
Motion to award a five (5) year Agreement with Under Blue Waters for Surf Camp Instruction and Surf Camp facilitiation in the not-to-exceed amount of $74,500 revenue and to authorize the City Manager to exercise any and all options to renew.
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Background:
On March 15, 2018, Purchasing issued ITB No. 2018-039 for surf camp instructor and, two bids were received from Under Blue Waters and Waves Surf Academy, LLC. After review and evaluation of the proposals, Under Blue Waters has been deemed the responsive and responsible vendor recommended for award. The term of the contract will be effective from the award date through March 31, 2023 (5 years).
The scope of the services to be provided by the recommended proposer is as follows (per scope noted in ITB 2018-039):
1. Opportunity for children of all abilities to attend surf camps offering instruction
2. Qualified instructor(s) to provide year round surf camps
3. Maximum hours of land-based operations are from 8:00am - 3:00pm, with water instruction permitted between 9:00am and 2:30pm.
4. Operations are permitted seven days a week with the following exception of the 4th of July holiday. Surf camp will run from April 1, 2018 through March 31, 2023 (5-year term), and all specific camp dates must be approved in writing by the Director of Parks and Recreation no less than thirty (30) days prior to the requested camp date.
5. Furnish all necessary equipment to accommodate 20 - 40 campers, with a minimum of fifteen (15) surfboards with leashes (soft foam or hardboards). The Contractor shall provide personal flotation devices for all camp participants and all other safety equipment as requir...
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