TO: Mayor and Commissioners
FROM: Mickey Baker, IT Director
THROUGH: Mark R. Lauzier, City Manager
DATE: June 19, 2018
Title
RESOLUTION NO. 66-18: A RESOLUTION OF THE CITY OF DELRAY BEACH, FLORIDA APPROVING A TWO YEAR AGREEMENT WITH BLACK & VEATCH CORPORATION, IN AN AMOUNT NOT TO EXCEED $527,334 AND A THREE YEAR AGREEMENT WITH AZTECA SYSTEMS, LLC., IN AN AMOUNT NOT TO EXCEED $205,000 FOR PURCHASE AND IMPLEMENTATION OF CITYWORKS ASSET MANAGEMENT AND WORK MANAGEMENT SOLUTIONS; AUTHORIZING THE CITY MANAGER TO TAKE ALL ACTIONS NECESSARY TO EFFECTUATE THE AGREEMENTS; AND FOR OTHER PURPOSES.
Recommendation
Recommended Action:
Motion to Approve Resolution No. 66-18 approving agreements with Black & Veatch Corporation (B&V) in an amount not to exceed $527,334 for two years, and Azteca Systems, LLC. in an amount not to exceed $205,000 for three years, for purchase and implementation of Cityworks Asset Management and Work Management Solutions.
Body
Background:
The City of Delray Beach (City), in particular the Utilities, Parks and Public Works Departments, have been utilizing an Asset Management and Work Order solution from Cartegraph since 2011. A Work Order Management system involves two fundamental practices - reactive and scheduled maintenance. Reactive maintenance occurs when someone interacts with or recognizes a problem with an asset or with an infrastructure system. For example, a citizen may call the local government agency to report a pothole or damaged street sign. The work done to inspect and resolve the issue is known as reactive maintenance. Most reactive issues begin with a Service Request. Scheduled maintenance is often referred to as preventive maintenance and is typically associated with regularly scheduled procedures to ensure the performance of an asset either individually or as a part of a larger system. For example, streets and highways need periodic inspection to insure they meet specific criteria. An Asset Management program can be def...
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