File #: 18-386    Version: 1 Name:
Type: Purchasing Status: Passed
File created: 6/12/2018 In control: City Commission
On agenda: 7/10/2018 Final action: 7/10/2018
Title: AWARD OF AN AGREEMENT TO KIMLEY-HORN AND ASSOCIATES, INC. FOR CONTINUING ENGINEERING AND LANDSCAPING ARCHITECTURE CONSULTING SERVICES AND AUTHORIZE THE CITY MANAGER TO EXECUTE RELATED SERVICE AUTHORIZATIONS FOR CAPITAL IMPROVEMENT PROJECTS PREVIOUSLY APPROVED BY THE CITY COMMISSION THROUGH THE BUDGET APPROVAL PROCESS
Sponsors: Public Works Department - Programs & Project Manag
Attachments: 1. Agenda Cover Report, 2. 2017-048 Agreement with Kimley-Horn, Vendor Executed, 3. Legal Review Checklist Agreement with Kimley Horn 2017-048, 4. 2017-048 Scoring Summary, 5. RFQ 2017-048 Final, 6. Addendum No. 1 - RFQ 2017-048, 7. Addendum No. 2 - RFQ 2017-048, 8. Addendum No. 3 - RFQ 2017-048, 9. Addendum No. 4 - RFQ 2017-048, 10. Addendum No. 5 - RFQ 2017-048, 11. Addendum No. 6 - RFQ 2017-048, 12. Addendum No. 7 - RFQ 2017-048 Final, 13. Addendum No. 8 - Sample Agreement
TO: Mayor and Commissioners
FROM: Susan Goebel-Canning, Public Works Director
THROUGH: Mark R. Lauzier, City Manager
DATE: July 10, 2018

Title
AWARD OF AN AGREEMENT TO KIMLEY-HORN AND ASSOCIATES, INC. FOR CONTINUING ENGINEERING AND LANDSCAPING ARCHITECTURE CONSULTING SERVICES AND AUTHORIZE THE CITY MANAGER TO EXECUTE RELATED SERVICE AUTHORIZATIONS FOR CAPITAL IMPROVEMENT PROJECTS PREVIOUSLY APPROVED BY THE CITY COMMISSION THROUGH THE BUDGET APPROVAL PROCESS

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Recommended Action:
Recommendation
Motion to award an agreement to Kimley-Horn and Associates, Inc. for continuing engineering and landscaping architecture consulting services and authorize the City Manager to execute related Service Authorizations for Capital Improvement Projects previously approved by the City Commission through the budget approval process.

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Background:
On August 2, 2017, the City of Delray Beach (City) Commission approved agreements with various consultants for continuing engineering, surveying, and landscaping architecture consulting services (Agreement) pursuant to Request for Qualifications (RFQ) No. 2017-048. The Agreements are effective through August 30, 2022, with one, two-year option to renew. Kimley-Horn and Associates, Inc. (Kimley-Horn) was included in the original award by the City Commission, having been ranked and recommended for award by the Evaluation Committee for RFQ No. 2017-048, but they did not execute the Agreement because it inadvertently did not contain language for a lump sum compensation method, nor did it contain a three times multiplier option for the hourly rates (Multiplier Option).

Staff realized the oversights in the Agreements, and amendments (No. 1) were brought before, and approved by, the City Commission on April 17, 2018. These amendments added the Multiplier Option and lump sum compensation method to the existing Agreements (Amendment). Since Kimley-Horn didn’t sign the Agreement, they were not included in the award of the Amendm...

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