TO: Mayor and Commissioners
FROM: Michael Coleman, Director, Community Improvement
THROUGH: Mark R. Lauzier, City Manager
DATE: July 17, 2018
Title
APPROVAL OF AMENDMENT NO. 1 TO FUNDING AGREEMENT BETWEEN THE CITY OF DELRAY BEACH AND THE COMMUNITY CHILD CARE CENTERS OF DELRAY BEACH, INC.
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Recommended Action:
Recommendation
Motion to approve Amendment No. 1 Funding Agreement between the City of Delray Beach and the Community Child Care Center of Delray Beach, Inc. to dedicate $52,000 of the previously approved $77,000 to be used solely for funding and operation of programs at Pine Grove Elementary school and Village Academy.
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Background:
At its meeting of December 6, 2016, the City Commission approved Service Provider Agreements for five non-profit agencies: The Community Child Care Center of Delray Beach (d/b/a Achievement Centers for Children and Families - “ACCF”), The Friends of Sandoway House Nature Center, EPOCH, Boys and Girls Club of Palm Beach County, and Delray Beach Historical Society.
The Agreement for ACCF provided funding of $25,000 for up to five years (September 30, 2021) to deliver programming and services for low-income children and families at all three of their operating sites (Family Resource Center, Village Academy and Pine Grove). It also provided the establishment of an annual report to verify Performance Standards had been met. During the discussion of this item, it was noted that ACCF received additional funding from the City to support out-of-school programming at Pine Grove and Village Academy ($52,000) as well as Community Development Block Grant dollars (funding varies through grant process). After a short discussion, the Commission directed the City Manager to combine the Pine Grove/Village Academy funding of $52,000 with the $25,000 for a total of $77,000 to provide services as outlined in the Service Provider Agreement.
While it appeared to be a good idea to combine the funding streams, the $52,000 was tied specifically to a Triparty Agreement between the School District of Palm Beach County, the City of Delray Beach and ACCF for funding and operating programs specifically at Pine Grove and Village Academy. This action resulted with the triparty agreement not having a funding source for services and programs that differ from those described in the Service Provider Agreement.
To correct this issue, the Funding Agreement between the City and ACCF is to be amended to dedicate $52,000 of the $77,000 to be used solely for funding and operation of programs at Pine Grove and Village Academy. This funding is now provided for under a separate agreement between the City with ACCF, which is on the agenda for approval under Resolution 52-18.
City Attorney Review:
Approved as to legal form and sufficiency.
Funding Source/Financial Impact:
This is a re-allocation of funds already expended in 2017/18, so no actual funding is needed.
Timing of Request:
There is time sensitivity to this item since the funding agreement is tied to other agreements that are in the approval process with the Palm Beach County School District.