TO: CRA Board of Commissioners
FROM: Lori Hayward, Finance and Operations Director
THROUGH: Jeff Costello, CRA Executive Director
DATE: August 15, 2018
Title
FY 2018-19 CRA A-GUIDE FUNDING REQUEST
EXPANDING AND PRESERVING OUR CULTURAL HERITAGE, INC. (EPOCH)
Body
Recommended Action:
Recommendation
Direct staff to include funding for the Expanding and Preserving Our Cultural Heritage, Inc. in the CRA’s FY 18-19 Budget in the amount of $80,000.
Body
Background:
EPOCH applied for CRA A-GUIDE Funding for FY 2018-19 under the category of Economic Development and Recreation and Cultural Facilities for their Museum Programming.
Funding Request Amount: $80,000
Organization Total Budget: $276,785
CRA Funds - Percentage of Budget: 29%
Amount of A-GUIDE funding established: $59,640
Amount Funded in FY 17-18: $80,000
Reason EPOCH requested additional funds: Since 16-17 EPOCH has grown their programs and budget. EPOCH is requesting the same funding as FY17-18 to maintain programs at their current levels with the intent of growing them as their budget allows.
FY 2017-18 Funding:
CRA A-GUIDE Funding: $80,000 (29% of Proposed Budget of $275,505)
CRA Funding on behalf of the City: $31,000
Total Funded in FY 2017-18: $111,000
Program: “A” Museum Programming
Requesting Amount: $80,000
Program Budget: $173,185
Percentage of Program Budget: 46%
This year’s Funding Evaluation Committee consisted of CRA Executive Director Jeff Costello, CRA Finance and Operations Director Lori Hayward, and Assistant City Manager Caryn Gardner-Young. The Committee rated the application package based on the established A-GUIDE criteria. Criteria used in review of the application were grouped into six categories weighted to total 100% as follows:
Organization Capacity 20%
Need for Project/Program 20%
Project/Program Description 10%
Logic Model 20%
Evaluation Plan 10%
Budget & Sustainability 20%
The outcome of the committee’s review is as follows:
Museum Programming Evaluation Score: 83%
A-GUIDE Evaluation Committee Comments & Suggestions:
Typically, the funding amount is based on a percentage of the final budget. As EPOCH is a small non-profit with a budget less than $300,000, the committee recommends the CRA Board award the funding of $80,000 and not base the funding on the percentage of the EPOCH’s final budget, similar to last year. Pursuant to the “Application and Review Process” section (#8 & page 9) of the A-GUIDElines, the CRA Board will consider the application and make the final decision regarding the funding request.
In addition to the attached Application Evaluation Form and budget forms, the following documents are available upon request:
A-GUIDE Application
Strategic Plan
IRS Form 990
Audited Financial Statements
EPOCH’s Executive Director Charlene Jones will be at the meeting to make a presentation.
Attachments: Exhibit A - Application Evaluation Form; Program/Project Logic Model; Funding Evaluation Plan; CRA Combined Budget Form; CRA Program/Project A Budget Narrative Form; FY 18-19 Goals & Outcomes Report.