TO: CRA Board of Commissioners
FROM: Lori Hayward, Finance and Operations Director
THROUGH: Jeff Costello, CRA Executive Director
DATE: August 15, 2018
Title
FY 2017-18 CRA A-GUIDE FUNDING REQUEST -
DELRAY BEACH PUBLIC LIBRARY
Body
Recommended Action:
Recommendation
Direct staff to include funding for the Delray Beach Library in the CRA’s FY 18-19 Budget in the amount of $458,000.
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Background:
The Library applied for CRA A-Guide Funding for FY 18-19 under the category of Economic Development and Recreation and Cultural Facilities. Funding is requested for two programs (Program “A”), which is the Library’s Sunday & Monday Operations Program and (Program “B”), the Business Resource Center at the Library. The specifics of the request are summarized below.
Funding Request Amount: $458,000
Organization Total Budget: $2,435,320
CRA Funds - Percentage of Budget: 19%
Amount of CRA A-GUIDE funding established: $308,000
Amount Funded in FY 17-18: $343,000
Reason the Library requested additional funds: To increase the following services to Program B: Inc. Pad Small Business Resource Center at the Library:
1. An increase of $4,000 for Professional Services / Consulting.
2. An increase of $1,000 for seminars and materials
FY 2017-18 Funding:
CRA A-GUIDElines Funding: $343,000
CRA Funding on behalf of the City: $110,000
Total Funded in FY 2017-18: $453,000
Program: “A” CRA Sundays & Mondays
Requesting Amount: $418,000
Program Budget: $418,000
Percentage of Program Budget: 100%
Program: “B” Inc. Pad Small Business Resource Center at the Library
Requesting Amount: $40,000 (Last FY $35,000)
Program Budget: $40,000
Percentage of Program Budget: 100%
This year’s Funding Evaluation Committee consisted of CRA Executive Director Jeff Costello, CRA Finance and Operations Director Lori Hayward, and Assistant City Manager Caryn Gardner-Young. The Committee rated the application package based on the established A-GUIDE criteria. Criteria used in review of the application were grouped into six categories weighted to total 100% as follows:
Organization Capacity 20%
Need for Project/Program 20%
Project/Program Description 10%
Logic Model 20%
Evaluation Plan 10%
Budget & Sustainability 20%
The Application Evaluation Form has six categories and the majority of the items are rated on a scale of 1 to 5 (worst to best possible response) with an exception of two items. The two items are scored as follows:
1. Organizational Capacity- Demonstrated experience/success with similar programs/project is rated on a scale of 1 to 15 (worst to best possible response). The importance of the success of the organizations prior year goals that were established for the programs/projects funded by the CRA A-GUIDE grant funding was emphasized with additional points.
2. Logic Model/Projected Results- Stated program/project goal clear and relevant to CRA Overall Need is rated on a scale of 1 to 10 (worst to best possible response). The importance of the program/project goal being relevant to CRA Overall Need was emphasized with additional points.
The outcome of the committee’s review is as follows:
Total Average Evaluation Score: 76%
Program “A: CRA Sundays and Mondays at the Library Evaluation Score: 81%
Program “B: Business Resource Center at the Library Evaluation Score: 71%
A-GUIDE Evaluation Committee Comments & Suggestions:
The committee recommends increasing the funding for the Library Business Resource Center by $5,000 from $35,000 to $40,000.
In addition to the attached Application Evaluation Form and budget forms, the following documents are available upon request:
A-GUIDE Application
Strategic Plan
IRS Form 990
Audited Financial Statement
The Library’s Executive Director Karen Ronald will be at the meeting to make a presentation which will include:
• An update on the organizations FY 17-18 A-GUIDE goals established (see attached Exhibit “A”) for their programs and any goal changes for FY 18-19.
Attachments: Exhibit A - Application Evaluation Form; Program/Project Logic Model; Funding Evaluation Plan; CRA Combined Budget Form; CRA Program/Project A & B Budget Narrative Form; FY 18-19 Goals & Outcomes Report.