File #: 18-741    Version: 1 Name:
Type: Purchasing Status: Passed
File created: 11/1/2018 In control: City Commission
On agenda: 11/27/2018 Final action: 11/27/2018
Title: APPROVAL OF RESOLUTION NO. 139-18 TO AWARD TWO FIVE-YEAR AGREEMENTS WITH OPTIONS FOR FIVE, ONE-YEAR, RENEWALS WITH ASHBRITT, INC. AND CROWDERGULF JOINT VENTURE, INC. FOR DISASTER AND DEBRIS MANAGEMENT SERVICES.
Sponsors: Public Works Department
Attachments: 1. Agenda Cover Report, 2. Attachment 1 RFP 2018-001 Disaster and Debris Management R3, 3. Attachment 2 AshBritt Inc. Response to the City of Delray Beach, FL RFP 2018-001 for Disaster and Debris Management Services, 4. Attachment 2 CrowderGulf FINAL PROPOSAL, 5. Attachment 4 Legal Review Checklist Crowdergulf Disaster Debris Agreement, 6. Attachment 4 Legal Review Checklist form v. 5 Ashbritt debris and disaster removal, 7. Attachment 5 Ashbritt Agreement, 8. Attachment 5 CrowderGulf Agreemnet, 9. Attachment 6 RFP 2018-001 Scoring Summary, 10. Attachment 3 Reso 139-18 final ca rev
TO: Mayor and Commissioners
FROM: Susan Goebel-Canning, Public Works Director
THROUGH: Mark R. Lauzier, City Manager
DATE: November 27, 2018

Title
APPROVAL OF RESOLUTION NO. 139-18 TO AWARD TWO FIVE-YEAR AGREEMENTS WITH OPTIONS FOR FIVE, ONE-YEAR, RENEWALS WITH ASHBRITT, INC. AND CROWDERGULF JOINT VENTURE, INC. FOR DISASTER AND DEBRIS MANAGEMENT SERVICES.

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Recommended Action:
Recommendation
Motion to approve Resolution No. 139-18 to award two five-year agreements (Agreements), with options for five, one- year renewals, with Ashbritt, Inc. as the primary contractor and CrowderGulf Joint Venture, Inc as the secondary contractor, for disaster and debris management services.

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Background:
The Federal Emergency Management Administration (FEMA) recommends municipalities establish emergency debris removal and management agreements to be activated in the event of a declared emergency, such as a hurricane. The agreements provide for the hiring of a professional Debris Management Contractor (DMC) to assist the City of Delray Beach (City) in a disaster event. The City relies upon the professional expertise, training and experience of the DMC. The DMC shall be fully responsible to operate in accordance with the Stafford Act, FEMA procedures and/or other governmental regulatory agencies and insurance companies. The DMC will perform all work in compliance with such regulations, representing the City to ensure maximum financial recovery and be on-call to provide all support services necessary to ensure the safety and wellbeing of all residents and visitors to the City.

On May 16, 2018, the City advertised a Request for Proposals (RFP) No. 2018-001 for Disaster and Debris Management Services. The solicitation was viewed by fifty-eight (58) suppliers on BidSync. On June 19, 2018 seven (7) proposals were received from the following firms:

1. AshBritt, Inc.
2. Bergeron Emergency Services, Inc.
3. CrowderGulf Joint Venture, Inc.
4. D & J Enterprises, Inc. (dba...

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