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File #: 19-147    Version: 1 Name:
Type: Request Status: Agenda Ready
File created: 1/29/2019 In control: City Commission
On agenda: 2/12/2019 Final action:
Title: APPROVAL OF A CONSENT TO ASSIGNMENT AND ASSUMPTION AGREEMENT FOR MUNICODE CORPORATION TO ENCO UTILITY SERVICES FLORIDA, LLC.
Sponsors: Purchasing Department
Attachments: 1. Agenda Cover Report, 2. Delray Beach Assignment Ltr, 3. Enco Assignment, 4. ENCO Assign & Assumption Agreement
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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TO:                                          Mayor and Commissioners

FROM:                     Kimberly Ferrell, Finance Director

THROUGH:                     Mark R. Lauzier, City Manager

DATE:                     February 12, 2019

 

Title

APPROVAL OF A CONSENT TO ASSIGNMENT AND ASSUMPTION AGREEMENT FOR MUNICODE CORPORATION TO ENCO UTILITY SERVICES FLORIDA, LLC.

 

Body

Recommended Action:

Recommendation

Motion to approve a Consent to Assignment and Assumption Agreement from Municode Corporation to ENCO Utility Services Florida, LLC, and authorize the City Manager to execute any other actions necessary to effectuate this Agreement.

 

Body

Background:

On June 20, 2017, the City of Delray Beach (City) City Commission awarded a contract to Municipal Code Corporation (Municode) based upon a piggyback with the City of Ormond Beach for printing and mailing of utility invoices.  The Ormond Beach contract is valid from September 22, 2014 to September 21, 2019.  The City realized considerable cost savings in utilizing the contract with the City of Ormond Beach.  Fees for late notices, final bills, and cancellation notices were $0.105 and $0.13 respectively.  The City of Ormand Beach contract decreased those fees to a flat $0.09. 

As of December 11, 2018, ENCO has acquired from Municode the contracts for billing services and will honor all pricing, terms and conditions of these contracts.    Staff recommends approval of the Consent to Assignment and Assumption from Municode to ENCO to continue with the cost savings benefit achieved by utilizing the piggyback agreement with the City of Ormond Beach.

This recommendation is in accordance with the City Code of Ordinances.

Attachments:

Delray Beach Assignment Letter

ENCO Assignment

Assignment and Assumption Agreement

 

City Attorney Review:

Approved as to form and legal sufficiency.

 

Funding Source/Financial Impact:

441-36-050-536.34-90 Bill Printing

441-36-050-536.42-10 Postage

 

Timing of Request:

This request is time sensitive to ensure continuity of printing and mailing of utility invoices.