TO: Mayor and Commissioners
FROM: Laura Thezine, Acting Finance Director
THROUGH: Neal de Jesus, Interim City Manager
DATE: April 16, 2019
Title
APPROVAL OF RESOLUTION NO. 85-19 , APPROVING HURRICANE IRMA (FEMA - DR 4337 FL) FEDERALLY-FUNDED SUBAWARD AND GRANT AGREEMENTS BETWEEN THE CITY OF DELRAY BEACH AND THE FLORIDA DEPARTMENT OF EMERGENCY MANAGEMENT AND APPROVAL TO DELEGATE AUTHORITY TO THE MAYOR TO APPROVE MODIFICATIONS TO ATTACHMENT A OF THE AGREEMENT IN ACCORDANCE WITH SECTION TO INCLUDE ADDITIONAL PROJECTS.
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Recommended Action:
Recommendation
It is recommended that City Commission adopt Resolution No. 85-19 approving the Form of the Federally-Funded Subaward and Grant Agreements with Florida Department of Emergency Management and authorize the Mayor to execute these agreements related to Hurricane Irma on behalf of the City.
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Background:
Florida Department of Emergency Management's (FEMA) Public Assistance program is a federal grant to aid state and local governments in returning a disaster area to pre-disaster conditions. Grants to local government for debris removal, emergency protective measures and repair or replacement of disaster-damaged facilities relating to Hurricane Irma are reimbursed through the FEMA. This resolution would approve the form of the contracts for pass-through funds from the Department of Homeland Security (DHS) Federal Emergency Management Agency.
FEMA and the State of Florida (State) share the responsibility for making Public Assistance funds available to the Sub-grantee/Sub-recipient; in this case - the City of Delray Beach (City). As defined by two Code of Regulations (C.F.R.) §200.93, Sub-Recipient means “a non-Federal entity that receives a sub-award from a pass-through entity to carry out part of a Federal program.” Funds that FEMA obligates to the State via electronic transfer, reside in the Federal Account until the State (the pass-through entity) is ready to award grants to the appropriate Sub-grantees/Sub-recipients.
The execution of the sub-recipient funding agreement authorizes the State of Florida to transfer federal funding to the City for eligible documented damages as a result of Hurricane Irma.
This Subaward and Grant Agreement is the main contract for the City to be reimbursed for Hurricane Irma expenditures. The first City request to be obligated by FEMA is Category F in the amount of $5,897.88 (Attachment A - Category F - 75% of $7,863.84). There are a total of seven (7) projects being submitted. When FEMA obligates additional projects, the State will provide the City with addendums to this contract.
Projects Submitted to Date:
Category A - Debris Management (3 Projects)
Total Requested $3,188,924.34
Category E - Buildings/Equipment
Total Requested $353,869.65
Category F - Utilities
Total Requested $7,863.84
Total Submitted to date $3,550,657.83
Projects Remaining to be Submitted:
Category B - Emergency Protective Measures
Category G - Parks, Recreational, Other Facilities
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
These contracts are needed in order to be able to receive federal and state funds awarded relating to Hurricane Irma.