File #: 19-581    Version: 1 Name:
Type: Purchasing Status: Passed
File created: 5/16/2019 In control: City Commission
On agenda: 6/4/2019 Final action: 6/4/2019
Title: APPROVAL OF RESOLUTION NO. 115-19 TO AWARD AN AGREEMENT WITH ZAMBELLI FIREWORKS MFG. CO. FOR JULY 4TH CELEBRATION FIREWORKS DISPLAY FOR THE PARKS AND RECREATION DEPARTMENT (RFP NO. 2019-032) - $204,000
Sponsors: Parks & Recreation Department
Attachments: 1. Agenda Cover Report, 2. Legal Review Checklist Solicitation 2019-32 July 4th Fireworks Display, 3. Resolution No. 115-19, 4. Zambelli Fireworks Mfg. Co. Agreement for Solicitation No. 2019-032

TO:                                  Mayor and Commissioners

FROM:                     Sam Metott Director of Parks and Recreation

THROUGH:    Neal de Jesus, Interim City Manager

DATE:                     June 4, 2019

 

Title

APPROVAL OF RESOLUTION NO. 115-19 TO AWARD AN AGREEMENT WITH ZAMBELLI FIREWORKS MFG. CO. FOR JULY 4TH CELEBRATION FIREWORKS DISPLAY FOR THE PARKS AND RECREATION DEPARTMENT (RFP NO. 2019-032) - $204,000

 

Body

Recommended Action:

Recommendation

Motion to approve Resolution No. 115-19 to award an agreement with Zambelli Fireworks Mfg. Co. for July 4TH Celebration Fireworks Display for the Parks and Recreation Department (RFP No. 2019-032) - $204,000 for the Agreement term and authorize the City Manager to approve renewal options in the amounts below, contingent upon appropriation of funds.

 

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Background:

On April 8,  2019 the City of Delray Beach (City) advertised RFP No. 2019-032 July 4th Celebration Fireworks Display for the Parks and Recreation Department. The solicitation was viewed by twenty-eight (28) firms on BidSync. One proposal was received from Zambelli Fireworks Mfg. Co.

 

After review and evaluation of the proposal, Zambelli Fireworks Mfg. Co has been deemed the responsive and responsible vendor recommended for award. The term of the contract will be for three (3) years with the option to renew for an additional two, one-year periods.

 

The July 4th Celebration Fireworks Display will be located on a barge in the Atlantic Ocean  directly East of the intersection of East Atlantic Avenue and Ocean Blvd. in Downtown Delray Beach (Longitude: 080-0319 W; Latitude: 26-27.69 N). The fireworks display will start approximately at 9:00 p.m.  The display will be 20-25 minutes in duration.  This display will be synchronized with our radio sponsor.

 

Should the City exercise the renewal options provided in the contract, the cumulative contract value is provided below.

 

Estimated Contract Value

Initial Term

June 4, 2019 - June 3, 2022

$204,000

Renewal Term 1

June 4, 2022 - June 3, 2023

$68,000

Renewal Term 2

June 4, 2023 - June 3, 2024

$68,000

                                                                                                                                                                 $340,000

 

This motion is in accordance with the City Code of Ordinances, Section 36 and City Policies and Procedures.

 

City Attorney Review:

Approved as to form and legal sufficiency.

 

Funding Source/Financial Impact:

001-90-810-559-82-11

 

Timing of Request:

This is an urgent request. The barge and fireworks must be purchased/leased prior to the holiday.