File #: 19-478    Version: 1 Name:
Type: Purchasing Status: Passed
File created: 4/19/2019 In control: City Commission
On agenda: 9/5/2019 Final action: 9/5/2019
Title: APPROVAL OF RESOLUTION NOS. 97-19 THROUGH 99-19 TO AWARD AGREEMENTS WITH COLD AIR DISTRIBUTORS WAREHOUSE OF FLORIDA, INC., TPH HOLDINGS, LLC D/B/A THE PARTS HOUSE, AND TOTAL TRUCK PARTS, INC. FOR THE PURCHASE OF AUTOMOTIVE PARTS AND SUPPLIES UTILIZING THE SEMINOLE COUNTY RFP NO. RFP-602971-17/BJC - $182,000
Sponsors: Public Works Department - Fleet Division
Attachments: 1. Agenda Cover Report, 2. P2019-043 Agreement, executed by Cold Air only, 3. P2019-043 Agreement, executed by TPH only, 4. P2019-043 Agreement, executed by Total Truck Parts only, 5. Legal Review Checklist P2019 043 Cold Air Distributer, 6. Legal Review Checklist P2019 043 TPH Holdings, 7. Legal Review Checklist P2019 043 Total Truck Parts, 8. rfp-602971-17, 9. Resolution No. 97-19 with Cold Air, 10. Resolution No. 98-19 with TPH, 11. Resolution No. 99-19 with Total Truck Parts
TO: Mayor and Commissioners
FROM: Missie Barletto, Assistant Public Works Director
THROUGH: Caryn Gardner-Young, Assistant City Manager
DATE: September 5, 2019

...Title
APPROVAL OF RESOLUTION NOS. 97-19 THROUGH 99-19 TO AWARD AGREEMENTS WITH COLD AIR DISTRIBUTORS WAREHOUSE OF FLORIDA, INC., TPH HOLDINGS, LLC D/B/A THE PARTS HOUSE, AND TOTAL TRUCK PARTS, INC. FOR THE PURCHASE OF AUTOMOTIVE PARTS AND SUPPLIES UTILIZING THE SEMINOLE COUNTY RFP NO. RFP-602971-17/BJC - $182,000

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Recommended Action:
Recommendation
Motion to approve of Resolution Nos. 97-19 through 99-19 to award agreements with Cold Air Distributors Warehouse of Florida, Inc., TPH Holdings, LLC d/b/a The Parts House, and Total Truck Parts, Inc. for the purchase of automotive parts and supplies utilizing the Seminole County RFP No. RFP-602971-17/BJC in an estimated amount of $182,000 collectively between suppliers through November 30, 2020 and authorize the City Manager to approve renewal options, in an estimated amount of $115,000 collectively per renewal term, contingent upon appropriation of funds.

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Background:
On December 1, 2017, Seminole County issued a three-year Agreement for RFP-602971-17/BJC with Cold Air Distributors Warehouse of Florida, Inc. (Cold Air), TPH Holdings, LLC d/b/a The Parts House (TPH), Total Truck Parts, Inc. (Total Truck Parts), and four other suppliers for the purchase of automotive parts and supplies. The Agreements are valid through November 30, 2020 with options to renew for two additional one-year periods. The City of Delray Beach (City) wishes to utilize the Seminole County terms, conditions, and pricing of their Agreements to enter into its own agreement for the purchase of automotive parts and supplies. The City chooses to contract with Cold Air, TPH, and Total Truck Parts based on their warehouses’ proximity to the City, as well as their in-stock items.

Fleet Maintenance has an ongoing need to purchase automotive parts and sup...

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