TO: Mayor and Commissioners
FROM: Suzanne Fisher, Assistant City Manager
THROUGH: Neal de Jesus, Interim City Manager
DATE: September 17, 2019
Title
APPROVAL OF RESOLUTION NO. 131-19 FOR VEHICLE PURCHASES FROM VARIOUS CAR DEALERSHIPS UTILIZING THE FLORIDA SHERIFF’S ASSOCIATION CONTRACT NOS. FSA18-VEL26.0 AND FSA18-VEH16.0 AND THE US COMMUNITIES CONTRACT NO. EV2024-02 - $1,817,720
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Recommended Action:
Recommendation
Motion to approve Resolution No. 131-19 for vehicle purchases from Stingray Chevrolet, Duval Ford, Coggin Toyota, Coggin Ford, Deland Nissan, Alan Jay Chevrolet, Alan Jay Toyota, Palmetto Ford, Jeffrey Alan Club Car, Vermeer Southeast, Treasure Coast Kawasaki, and Kelly Tractor for the purchase of forty-nine (49) new vehicles in an amount not-to-exceed $1,817,720 utilizing the Florida Sheriff’s Association Contract Nos. FSA17-VEH15.0 and FSA17-VEL25.0 and the US COMMUNITIES Contract No. EV2024-02.
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Background:
On October 1, 2018, the Florida Sheriff's Association awarded Contract Nos. FSA18-VEH16.0 and FSA18-VEL26.0 (FSA Contracts) to several car dealerships, by geographical location, for the purchase of over 200 different vehicle makes and models. The FSA Contracts are valid from October 1, 2018 through September 30, 2019. On January 1, 2015, US Communities awarded Contract No. EV2024-02 to the National Auto Fleet Group, of which Jeffrey Allen Club Car is a partner. The US Communities Contract was extended on January 1, 2019 and is effective through December 31, 2019.
The City of Delray Beach (City) has a need to purchase forty-nine (49) new vehicles utilizing the FSA Contracts’ pricing, terms, and conditions, and one (1) new vehicle utilizing the US Communities Contract’s pricing, terms, and conditions. Pricing per vehicle, as well as required quantities of each vehicle, are noted below. Staff requests a contingency fund of $1,517.00 to allow unforeseen costs, such as minor specification changes.
Each year, the Fleet Division of Public Works evaluates the City’s fleet of vehicles to provide recommendations for replacements. Vehicle conditions are monitored throughout the year, and vehicle history data is utilized to identify those vehicles that meet the thresholds that are used as criteria for these recommendations. The criteria considered includes age (as compared to predicted life cycle), mileage (usually based on 100,000-mile threshold), dollars spent on repairs and/or maintenance as compared to original purchase cost (expressed in %), overall vehicle condition, and replacement score as calculated on the City’s fleet software, called FASTER. In the FASTER software, fifteen (15) is the highest replacement score. For vehicle specifics, including the department each vehicle is assigned to, please refer to the attached spreadsheet.
This motion is in accordance with the Code of Ordinances Chapter 36, Commission Approval Required and Purchasing Policies, Accessing Contracts from Other Government Agencies and Not-for-Profit Organizations.
Attachments:
1. FSA18-VEH16.0 & FSA18-VEL26.0 Terms and Conditions
2. US Communities EV2024-02
3. 2019 Tahoe PPV Quote-Command Staff Configuration (4)
4. 2019 Tahoe PPV Quote-Sgt. Configuration (3)
5. 2020 Ford Interceptor Quote-Captain Configuration (1)
6. 2020 Ford Interceptor Quote-Patrol Configuration (3)
7. 2020 Ford Interceptor Quote-CSO Configuration (6)
8. 2020 Toyota Camry Quote (3)
9. 2019 Nissan Altima Quote (5)
10. 2019 Chevy 2500 Express Van Quote (1)
11. 2019 Toyota RAV4 Hybrid Quote (2)
12. 2019 Chevy Silverado Quote (2)
13. 2019 Ford F-150 Reg Cab Pickup Quote (2)
14. 2020 Ford F-250 Reg Cab Pickup Quote (1)
15. 2020 Ford F-250 Crew Cab Pickup Quote (1)
16. 2020 Ford F-250 Reg Cab Utility Truck Quote (4)
17. 2020 Ford F-250 Crew Cab Utility Truck Quote (1)
18. 2019 Ford F-350 Crew Cab Dump Body Quote (1)
19. 2019 Chevy Silverado 5500-Wachs Valve Exerciser Quote (1)
20. 2020 Ford F-650 Dump Body Quote (1)
21. 2019 Club Car Electric Golf Car Quote (1)
22. 2019 Vermeer BC1500 Chipper Quote (1)
23. 2019 Kawasaki Brute Force ATV Quotes (4)
24. 2019 Caterpillar Forklift Quote (1)
25. Resolution
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding is available from account number 501-43-390-549.64-14 - Heavy Equipment