TO: Mayor and Commissioners
FROM: Laura Thezine, Acting Finance Director
THROUGH: Neal de Jesus, Interim City Manager
DATE: September 17, 2019
Title
APPROVAL OF AMENDMENT NO. 1 WITH PREFERRED GOVERNMENTAL CLAIMS SOLUTIONS (PGCS) FOR PROPERTY AND CASUALTY THIRD PARTY ADMINISTRATION SERVICES FOR DELRAY BEACH - $120,000.
Body
Recommended Action:
Recommendation
Motion to approve Amendment No. 1 with PGCS to extend Agreement under the same terms and conditions not to exceed $120,000 and authorize the City Manager to approve renewal options, in the same amounts, contingent upon appropriation of funds.
Body
Background:
The City of Delray Beach (City) issued a solicitation for Property and Casualty Third Party Claims Administrator (RFP 2016-118) on July 26, 2016. The City Commission approved an Agreement for Property and Casualty Third Party Administrator services for Delray Beach with PGCS. The term of the agreement was for three (3) years with three (3) one-year options to renew.
The Agreement included provisions for renewal options and staff recommends exercising the first of three (3), one-year renewal options for the period of September 20, 2019 through September 19, 2020.
Should the City exercise the renewal options provided in the contract, the cumulative contract value is provided below:
Estimated Contract Value
Renewal Term 1 September 20, 2019 - September 19, 2020 $ 120,000
Renewal Term 2 September 20, 2020 - September 19, 2021 $ 120,000
Renewal Term 3 September 20, 2021 - September 19, 2022 $ 120,000
Total $ 360,000
This motion is in accordance with the City Code of Ordinances Section 36 and City Policies and Procedures, Change Orders and Amendments. Contracts must be amended in the same manner in which they were executed.
City Attorney Review:
Approved as to form and legal suffciency.
Funding Source/Financial Impact:
Funding is available from General Liability Account 551-13-040-513-45-20.
Timing of Req...
Click here for full text