TO: Mayor and Commissioners
FROM: Laura Thezine, Interim Finance Director
THROUGH: Neal de Jesus, Interim City Manager
DATE: November 19, 2019
Title
RESOLUTION NO. 117-19 TO APPROVE THE RECOMMENDATION OF AWARD AND AUTHORITY TO NEGOTIATE AN AGREEMENT WITH CALER, DONTEN, LEVINE, COHEN, PORTER & VEIL, P.A FOR EXTERNAL FINANCIAL AUDITING SERVICES FOR THE FINANCE DEPARTMENT (RFP NO. 2019-043)
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Recommended Action:
Recommendation
Motion to approve Resolution No. 117-19 approving the recommendation of award and authority to negotiate to negotiate an Agreement with the highest-ranked qualified firm, Caler, Donten, Levine, Cohen, Porter and Veil, P.A. for the annual financial auditing services; authorizing the City Manager to execute the Agreement and take all actions necessary to effectuate this Agreement and exercise any and all renewal options, contingent upon the appropriation of funds.
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Background:
On August 20, 2019 (Resolution No. 143-19), pursuant to Section 218.391 of the Florida Statutes, City Commission established an Auditor Selection Committee (“Committee”) consisting of Mayor Shelly Petrolia and two other members to assist the governing body in selecting an external auditor to conduct the City’s annual financial audit and compliance audit of the City, Police Officers’ Retirement System and Firefighters’ Retirement System.
On August 28, 2019, the City advertised RFP No. 2019-043 for Financial Auditing Services. The solicitation was viewed by forty-one (41) potential suppliers and on September 20, 2019, the City opened and tabulated five (5) proposals.
The Committee independently evaluated the proposals based upon the criteria disclosed in the solicitation, including compensation as one of the factors, of the factors, in accordance with Florida Statute 218.391. In a publicly noticed meeting held on October 15, 2019, the Committee revealed and discussed its scoring. The scores were tabulated by the Purchasing Department to arrive at the fi...
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