TO: Mayor and Commissioners
FROM: Jennifer Alvarez, Purchasing Director
THROUGH: Neal de Jesus, Interim City Manager
DATE: December 3, 2019
Title
RESOLUTION NO. 194-19 TO APPROVE AN AGREEMENT WITH OFFICE DEPOT FOR OFFICE SUPPLIES, PRODUCTS AND RELATED SERVICES; UTILIZING THE CITY OF TAMARAC SOLICITATION 19-12R - $800,000
Body
Recommended Action:
Recommendation
Motion to Approve Resolution No. 194-19 to award an agreement with Office Depot, Inc. for citywide office supplies utilizing the City of Tamarac Contract No. 19-12R in the estimated amount of $800,000, and authorize the City Manager to approve renewal options, in the amounts below, contingent upon appropriation of funds.
Body
Background:
On October 14, 2019, the City of Tamarac awarded a competitive contract for Office Supplies to Office Depot, Inc. The contract includes office supplies, paper/ink/toner, office furniture, IT peripherals and other office-related commodities. The City of Delray Beach in need of an agreement for the purchase of office supplies and furniture citywide. Office Depot has been providing these services to the City for five years, and has established multiple sustainability programs including offering numerous environmentally friendly products. Each City department is funded for needed office supply and furniture expenditures.
|
ESTIMATED AGREEMENT VALUE |
|
Initial Term: Approval Date through Ocotober 13, 2023 |
$800,000 |
|
Renewal Option: Ocotober 14, 2023 - October 13, 2027 |
$800,000 |
This motion is in accordance with the Code of Ordinances Chapter 36, Commission Approval Required and Purchasing Policies, Accessing Contracts from Other Government Agencies and Not-for-Profit Organizations.
Attachments:
Legal Review Checklist
Tamarac Executed Agreement
Tamarac Pricing
Tamarac Addendum
Tamarc AZ Compliance and Questionnaire
City Department Expenditures
Resolution
Vendor Signed Agreement
City Attorney Review:
Approved as to form and legal sufficiency on November 7, 2019.
Funding Source/Financial Impact:
Funding is available from the following account numbers:
001-24-240-524-51.10
001-24-000-524-51.10
001-24-240-524-51.15
001-24-000-524-51.15
118-54-530-554-51.15
551-13-041-513-52-20
551-17-020-513-51-15
551-17-020-513-52-20
551-13-030-513-51.15
001.16.000.516.51-15
001-11-000-511-51.15
001-26-200-515-51.15
001-26-200-515-51.10
441-36-000-536-51-10
441-36-250-536-51-10
441-36-250-536-51-15
441-36-000-536-51-15
441-36-000-536-51-20
441-36-256-536-51-10
441-36-256-536-51-15
441-36-257-536-51-10
441-36-257-536-51-15
441-36-257-536-51-20
441-36-259-536-51-10
441-36-259-536-51-15
441-36-259-536-51-20
441-36-270-536-51-10
441-36-270-536-51-15
441-36-283-536-51-15
441-36-283-536-51-10
441-37-000-537-51-10
001-21-110-521.51-15
001-21-110-521.47-11
001-21-110-521.48-16
001-21-110-521.51-10
001-21-110-521.51-20
001-21-150-521.51-15
001-21-150-521.47-11
001-21-150-521.48-16
001-21-150-521.51-10
001-21-150-521.51-20
001-22-000-522.51-10
001-22-000-522-51.15
001-12-000-512.51-15
001-12-000-512.51-10
001-19-000-513.51-15
001-15-000-512-51-20
001-13-000-513-51.15