TO: Mayor and Commissioners
FROM: Victor Majtenyi, Deputy Director of Utilities
THROUGH: Suzanne Fisher, Assistant City Manager
THROUGH: Neal de Jesus, Interim City Manager
DATE: December 10, 2019
Title
APPROVAL OF RESOLUTION NO. 210-19 TO AWARD AN AGREEMENT WITH HINTERLAND GROUP, INC. FOR LIFT STATION AND MANHOLE REHABILITATION SERVICES UTILIZING INDIAN RIVER COUNTY SOLICITATION NO. 2019047 - $2,100,000
Body
Recommended Action:
Recommendation
Motion to approve Resolution No. 210-19 to award an agreement with Hinterland for lift station and manhole rehabilitation utilizing Indian River County solicitation No. 2019047, in the amount of $1,260,000, and authorize the City Manager to approve renewal options, in the amounts listed below, contingent upon appropriation of funds.
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Background:
The Utilities Department is requesting approval for a contract award with Hinterland Group, Inc. (Hinterland) to annually rehabilitate approximately four to five city sewage lift stations and approximately ten to twelve deteriorating manholes, utilizing the Indian River Solicitation No, 2019047.
Each year, to ensure sewage lift stations and manholes are operating efficiently as well as prevent breakdowns, the Utilities Department programs within the Capital Improvement Plan the need to annually rehabilitate four to five lift stations and approximately a dozen sanitary sewer gravity manholes. Evaluations of lift stations and manholes are conducted on an ongoing basis, with ones exhibiting the lowest rating identified for rehabilitation.
Hinterland will perform services utilizing the unit pricing under their contract with Indian River County, effective June 4, 2019, for a term of three (3) years, through June 3, 2022, which may be extended for one additional two (2) year renewal to June 3, 2024.
Annual estimated expenditures are $420,000, therefore staff requests approval of Resolution No. 210-19 to award an agreement with Hinterland for Lift Station Rehabilitation Services in an estimated value of $1,260,000 through the initial contract term, and thereafter $840,000 for the two year renewal period.
|
Contract Value |
|
Agreement Term |
June 4, 2019 - June 3, 2022 |
$1,260,000 |
|
Renewal Term |
June 4, 2022 - June 3, 2024 |
$840,000 |
|
Cumulative Value |
|
$2,100,000 |
Attachments:
1. Legal Approval Checklist
2. Hinterland MSA
3. Resolution No. 210-19
4. Indian River County Solicitation
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding is available from account numbers
442-36-260-537.68-15 (Capital Outlay Lift Station Rehabilitation Improvements),
442-36-260-537.68-34 (Capital Outlay Improvements/Wet Well Rehab Bldg Lift Stations),
and 442-36-260-537.68.25 (Capital Outlay Sanitary Sewer Manhole Rehab).