TO: Mayor and Commissioners
FROM: Missie Barletto, Assistant Public Works Director
THROUGH: Suzanne Fisher, Assistant City Manager
THROUGH: George Gretsas, City Manager
DATE: February 4, 2020
Title
APPROVAL OF AMENDMENT 3 RETROACTIVELY APPROVING CONTRACT RENEWAL WITH T2 SYSTEMS, INC. FOR MULTI-SPACE SMART PARKING METERS AND REDUCING RENEWAL AMOUNTS
Body
Recommended Action:
Recommendation
Motion to approve Amendment 3, for retroactive contract renewal with T2 Systems, Inc. for multi-space parking meters, and authorize the City Manager to approve renewal options, in the amounts below, contingent upon appropriation of funds.
Body
Background:
On December 6, 2016, the City of Delray Beach (City) entered into an agreement with T2 Systems, Inc. (T2 Systems) for equipment and services related to multi-space smart parking meters (Agreement) in the amount of $600,000. Since then, the growing need for additional parking meters as part of the City parking program expansion has resulted in the City Commission approving two amendments for increases for a total agreement value of $754,080. Moving forward, the annual renewal option is being reduced as the initial purchase of new technology is complete.
This project to implement new parking meters is to provide the City's neighbors, tourists and patrons with the latest state-of-the art technology in multi-space parking meters (meters) to enhance the overall parking experience. The implementation of these meters allows motorists to pay by cash or credit card at the meter or via mobile application. Most of the City’s previous meters only accepted coins and time extensions could only be done at the meter.
This motion is in accordance with the City Code of Ordinances, Section 36 and City Policies and Procedures, Change Orders and Amendments.
Should the City exercise all renewal options provided in the agreement, the cumulative value is provided below.
|
Initial Term |
Dec 2016 - Dec 2018 |
$725,000 |
|
Renewal 1 |
Dec 2018 - Dec 2019 |
$754,080 |
|
Renewal 2 |
Dec 2019 - Dec 2020 |
$130,760 |
|
Renewal 3 |
Dec 2020 - Dec 2021 |
$130,760 |
|
Renewal 4 |
Dec 2021 - Dec 2022 |
$135,160 |
|
Renewal 5 |
Dec 2022 - Dec 2023 |
$135,160 |
|
Cumulative Total $2,010,920 |
Attachments:
1. Legal Review Checklist
2. Amendment No. 3
3. Amendment No. 2
4. Amendment No. 1
City Attorney Review:
City Attorney approves as to form and legal sufficiency.
Funding Source/Financial Impact:
001-45-150-545.34-90 - General Fund, Parking Facility, Operations, Parking Facility, Other Contractual Services.
Timing of Request:
This matter is not time sensitive.