TO: Mayor and Commissioners
FROM: Don Marese, Assistant Information Technology Director
THROUGH: George Gretsas, City Manager
DATE: May 5, 2020
Title
APPROVAL OF RESOLUTION NO. 62-20 TO AWARD AN AGREEMENT WITH CANON SOLUTIONS AMERICA, INC. FOR REPLACEMENT, MAINTENANCE, AND REPAIRS OF MULTIFUNCTION DEVICES; UTILIZING COUNTY OF DUPAGE, IL / OMNIA PARTNERS COOPERATIVE CONTRACT NO. 18-020-LG - $130,000
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Recommended Action:
Recommendation
Motion to Approve Resolution No. 62-20 to award an Agreement with Canon Solutions America, Inc., in the estimated amount of $130,000 through September 30, 2020, utilizing the County of DuPage, IL / Omnia Partners Cooperative Contract No. 18-020-LG, and authorize the City Manager to exercise a one-year renewal option, in the amount below, contingent upon appropriation of funds.
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Background:
On March 15, 2016, City Commission authorized expenditures with Canon Solutions America, Inc. (Canon) in the amount of $90,000 per year for Fiscal Years (FY) 2016 and 2017 utilizing the State of Florida (State) Contract No. 600-000-11-1. On February 20, 2018, City Commission retroactively approved additional expenditures in the amount of $103,000 for FY 2017, authorized expenditures in the amount not to exceed $200,000 for FY 2018, and authorized the City Manager to exercise any and all renewal options, contingent upon renewal by the State and authorized expenditures in the amount of $200,000 per fiscal year. The State contract expired on February 3, 2020 and the City now requires a new contract vehicle for new equipment leases and maintenance.
The City has identified a cooperative Agreement that will satisfy its requirements. On October 1, 2018, the County of DuPage, IL / Omnia Partners Cooperative awarded a five (5) year Agreement to Canon Solutions America, Inc. for multi-function copier devices and service solutions. Utilizing the contracted pricing for these equipment leases will streamline the purchasing process and incre...
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