TO: Mayor and Commissioners
FROM: L. Keith Tomey III, Fire Chief
THROUGH: Jennifer Alvarez, Interim City Manager
DATE: July 7, 2020
Title
APPROVAL OF RESOLUTION NO. 08-20 TO AWARD AGREEMENTS TO NINE VENDORS: A ONE FIRE EQUIPMENT, INC., BENNETT FIRE PRODUCTS CO., INC., FISHER SCIENTIFIC CO., LLC., MUNICIPAL EMERGENCY SERVICES, INC., MUNICIPAL EQUIPMENT CO., LLC., NORTH AMERICAN FIRE EQUIPMENT CO., INC., TEAM EQUIPMENT, INC., TECHNICALRESCUE.COM, INC., AND TEN-8 FIRE EQUIPMENT, INC., FOR PURCHASE OF FIRE EQUIPMENT PARTS, SUPPLIES AND SERVICES; UTILIZING LAKE COUNTY, FLORIDA SOLICITATION NO. ITB 17-0606 - $445,000
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Recommended Action:
Recommendation
Motion to approve Resolution No. 08-20 to award Agreements to nine (9) vendors: A One Fire Equipment, Inc., Bennett Fire Products Co., Inc., Fisher Scientific Co., LLC., Municipal Emergency Services, Inc., Municipal Equipment Co., LLC., North American Fire Equipment Co., Inc., Team Equipment, Inc., Technicalrescue.com, Inc., and Ten-8 Fire Equipment, Inc., for purchase of fire equipment parts, supplies and services in the estimated amount of $445,000 through June 30, 2021, of which $88,000 is budgeted for FY2020, utilizing the Lake County, Florida Solicitation No. ITB 17- 0606, and authorize the City Manager to approve renewal options, in the amounts below, contingent on appropriations of funds.
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Background:
On July 1, 2017, Lake County, Florida awarded multiple Agreements for fire equipment parts, supplies and services. The City desires to enter into Agreements with nine (9) of the vendors: A One Fire Equipment, Inc., Bennett Fire Products Co., Inc., Fisher Scientific Co., LLC., Municipal Emergency Services, Inc., Municipal Equipment Co., LLC., North American Fire Equipment Co., Inc., Team Equipment, Inc., Technicalrescue.com, Inc., and Ten-8 fire Equipment, Inc. The Agreements are valid through June 30, 2020, with one (1), one-year option to renew.
The Fire Department has an ongoing need to purchase personal protective equipment, tools, equipment, supplies, and services. These vendors represent the majority of vendors used by the department for that purpose. The Lake County Agreements provide best available pricing while saving time and money in the procurement process. A brief summary of the vendors, frequently needed products purchased, and estimated annual spend is included in the chart below.
Should the City exercise the renewal options provided in the Agreement, the cumulative Agreement value is provided below.
Vendors Products Est. Usage Annually
A-One Fire Equipment Fire Apparatus equip., $5,000
lighting compartment doors,
firefighting tools and equipment
Bennett Fire Products Fire helmets, bunker gear, $130,000
footwear
Fisher Scientific N95 respirators, air monitoring $10,000
equipment, calibration gas,
ground ladder parts, fire PPE
Municipal Emerg. Svcs. Fire Apparatus equip., lighting, $80,000
compartment doors, firefighting
tools and equip., ventilation chain
saws, fire gloves, hoods, protective
clothing, SCBA parts
Municipal Equipment Fire appliances and adaptors, $80,000
windshield saw for vehicle
extrication, flashlights, protective
equipment cases
North American Fire Fire appliances and adaptors $30,000
Equipment Co.
Team Equipment Rescue Struts/shoring, gas $10,000
powered rotary rescue saws
TechnicalRescue.com Technical Rescue equipment, $50,000
rescue jacks, shoring equipment
Ten-8 Fire Equip. Fire appliances and adaptors, $50,000
fire extinguishers, thermal image
cameras and parts, rope rescue
equipment, fire fighting chemical
foam
TOTAL: $445,000
Should the City exercise the renewal option provided in the Agreement, the cumulative Agreement
value is provided below.
|
Estimated Agreement Amount |
|
Initial Term |
July 1, 2020 - June 30, 2021 |
$445,000 |
|
Renewal Term 1 |
July 1, 2021 - June 30, 2022 |
$445,000 |
|
|
Total Estimated Contract Value |
$890,000 |
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding is available from Accounts 001-22-150-526.52-20, 001-22-150-526.52-27,
001-22-150-526.52-31, and 001-22-150-526.46-15.
A midyear budget adjustment will be requested to remedy under funding in these accounts.
Time Sensitive:
No time sensitivity concern.