TO: Mayor and Commissioners
FROM: Jay Stacy, Information Technology Director
THROUGH: Jennifer Alvarez, Interim City Manager
DATE: July 7, 2020
Title
APPROVAL OF RESOLUTION NO. 103-20 TO AWARD AN AGREEMENT TO INSIGHT PUBLIC SECTOR, INC., FOR PURCHASE OF TECHNOLOGY PRODUCTS, SERVICES AND SOLUTIONS; UTILIZING COUNTY OF FAIRFAX, VIRGINIA SOLICITATION NO. 2000001701 - $300,000
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Recommended Action:
Recommendation
Motion to approve Resolution No. 103-20 to award an Agreement to Insight Public Sector, Inc., for the purchase of technology products, services and solutions in the estimated amount of $300,000 through April 30, 2021, of which $100,000 is budgeted for FY2020, utilizing the County of Fairfax, Virginia Solicitation No. 2000001701, and authorize the City Manager to approve renewal options, in the amounts below, contingent on appropriations of funds.
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Background:
On May 1, 2016, the County of Fairfax, Virginia awarded a three (3) year Agreement for technology products, services and solutions to Insight Public Sector, Inc., with the option to renew the Agreement for four (4) additional, one (1) year periods or any combination of time equally not more than four (4) years. On July 23, 2018, the County renewed the Agreement for two (2) years, effective May 1, 2019 through April 30, 2021.
The Information Technology Department has an ongoing need to purchase computer equipment, software, maintenance, and services. Insight Public Sector represents the majority of manufacturers used by the department for that purpose. The County of Fairfax Agreement provides best available pricing while saving time and money in the procurement process.
Should the City exercise the renewal options provided in the Agreement, the cumulative Agreement value is provided below.
|
Estimated Contract Value |
|
Contract Term |
Upon full execution - April 30, 2021 |
$300,000 |
|
Renewal Term 1 |
May 1, 2021 - April 30, 2023 |
$600,000 |
|
Total Estimated Contract Value: |
$900,000 |
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding is available from Accounts:
001-16-000-516.31-90, Professional Services
001-16-000-516.46-15, Service Equipment Maintenance
001-16-000-516.46-40, Other Repair Maintenance
001-16-000-516.51-20, Office Equipment < $5,000
001-16-000-516.51-25, Computer Software
001-16-000-516.54-11, Subscriptions
Other Department Accounts
Time Sensitive:
No time sensitivity concern.