File #: 20-624    Version: 1 Name:
Type: Resolution Status: Passed
File created: 8/14/2020 In control: City Commission
On agenda: 9/10/2020 Final action: 9/10/2020
Title: APPROVAL OF RESOLUTION NO. 97-20 FOR THE PURCHASE OF TWENTY-NINE NEW VEHICLES FROM VARIOUS CAR DEALERSHIPS UTILIZING THE FLORIDA SHERIFF’S ASSOCIATION CONTRACT NOS. FSA19-VEL27.0 AND FSA19-VEH17.0 AND THE SOURCEWELL CONTRACT NO. 120716-NAF - $1,035,000
Sponsors: Purchasing Department, Public Works Department
Attachments: 1. Agenda Cover Report, 2. FSA Contract FSA19-VEH17.0 Award Letter, 3. Sourcewell Award, 4. Copy of 2020 Replacement Vehicles 7-27-20, 5. Silverado2500 Utility NJPA-Alan Jay 7-14-20 (002), 6. Silverado3500 Utility NJPA-Alan Jay 7-14-20, 7. Utility Interceptor Quote-Patrol Bozard 7-24-20, 8. Utility Interceptor Quote-LT Bozard 7-14-20, 9. Toyota Camry-Alan Jay 7-14-20, 10. Silverado 1500 Quote-Duval 7-14-20, 11. T350 Van NJPA-Alan Jay 7-14-20, 12. 2020 Traverse LS Quote-Stingray 7-27-20, 13. Toyota Rav-4 Alan Jay 7-14-20, 14. Palmetto Truck-F650 GAS Dump 7-14-20, 15. resolution 97-20
TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Jennifer Alvarez, Interim City Manager
DATE: September 10, 2020

Title
APPROVAL OF RESOLUTION NO. 97-20 FOR THE PURCHASE OF TWENTY-NINE NEW VEHICLES FROM VARIOUS CAR DEALERSHIPS UTILIZING THE FLORIDA SHERIFF’S ASSOCIATION CONTRACT NOS. FSA19-VEL27.0 AND FSA19-VEH17.0 AND THE SOURCEWELL CONTRACT NO. 120716-NAF - $1,035,000

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Recommended Action:
Recommendation
Motion to approve Resolution No. 97-20 to purchase twenty-nine (29) new vehicles from Alan Jay Chevrolet, Alan Jay Toyota, Alan Jay Ford, Duval Chevrolet, Stingray Chevrolet, Bozard Ford, and Palmetto Ford in an amount not-to-exceed $1,035,000 utilizing the Florida Sheriff’s Association Contract Nos. FSA19-VEH17.0 and FSA19-VEL27.0 and the Sourcewell Contract No. 120716-NAF.

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Background:
On October 1, 2019, the Florida Sheriff's Association awarded Contract Nos. FSA19-VEH17.0 and FSA19-VEL27.0 (FSA Contracts) to several car dealerships, by geographical location, for the purchase of over 200 different vehicle makes and models. The FSA Contracts are valid from October 1, 2019 through September 30, 2020. On January 17, 2017, Sourcewell (formerly NJPA) awarded Contract No. 120716-NAF to the National Auto Fleet Group, of which Alan Jay is a partner, and is effective through January 17, 2021.

The City of Delray Beach (City) has a need to purchase twenty-one (21) new vehicles utilizing the FSA Contracts’ pricing, terms, and conditions, and eight (8) new vehicle utilizing the Sourcewell Contract’s pricing, terms, and conditions. Pricing per vehicle, as well as required quantities of each vehicle, are noted below. Staff requests a contingency fund of $2,903.00 to allow for unforeseen costs, such as specification changes.

Each year, the Fleet Division of the Public Works Department evaluates the City’s fleet of vehicles to provide recommendations for replacements. Vehicle conditions are monitored throughout the year, ...

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