TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
FROM: Hassan Hadiimiry, Utilities Director
THROUGH: Jennifer Alvarez, Interim City Manager
DATE: September 10, 2020
Title
APPROVAL OF RESOLUTION NO. 134-20 TO AWARD AN AGREEMENT WITH M & M ASPHALT MAINTENANCE, INC. D/B/A ALL COUNTY PAVING, INC. FOR THE PURCHASE OF ROAD RESTORATION SERVICES; UTILIZING THE CITY OF SUNRISE INVITATION TO BID NO. 19-43-06-MS - $888,000.
Body
Recommended Action:
Recommendation
Motion to approve Resolution No. 134-20 to award an Agreement with M & M Asphalt Maintenance, Inc. d/b/a All County Paving, Inc. in the estimated amount of $888,000 through November 30, 2021, utilizing the City of Sunrise Invitation to Bid No. 19-43-06-MS, and authorize the City Manager to approve renewal options, in the amounts below, contingent upon appropriation of funds.
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Background:
On October 11, 2019, the City of Sunrise awarded an agreement to M & M Asphalt Maintenance, Inc. d/b/a All County Paving for General Roadway and Miscellaneous Construction Services, Invitation to Bid No. 19-43-06-MS. The initial term of the agreement will start upon full execution of the agreement and will be valid through November 30, 2021, with two (2), one-year renewal options.
The City of Delray Beach (City) performs routine milling repaving of City roads and parking lots on a rotating basis based upon their Overall Condition Index Rating (OCI). Roadways which exhibit an OCI rating between 50 - 70 typically require milling and repaving to bring their OCI rating up to 100. It is estimated that the repaved roadways and parking lots will have a new life expectancy of approximately 10-15 years. Approval of this agreement will allow the Public Works Department to conduct milling and repaving construction services for roadway and parking lots within the City’s municipal limits.
The Public Works Department utilizes approximately 85% of this contract and is requesting an estimated amount of $600,000 annually to perform the detailed roadway and parking lot work below:
1) Maintenance of Traffic (MOT)
2) Milling roadways/parking lots
3) Paving roadways/parking lots
4) Installation of required stripping (Thermoplastic & Paint)
5) Installation of required reflective pavement markers
6) Car wheel stops
In addition, the Utilities Department programmed approximately 15% of the use of contract services for providing road restoration services in their annual operating budget. This contract service provides resources for promptly restoring asphalt roadways, asphalt and concrete driveways, and concrete sidewalks that may have been damaged in the performance of utility repair and maintenance activities that have been impacted by water, sewer, and reclaimed water. Approval of this agreement will also supplement activities performed by the Utilities Department. Utilities Department is requesting an estimated amount of $110,000 annually.
The initial term of the contract is longer than one fiscal year, bringing the total to be utilized by Public Works in the initial term to $754,800 and the total to be utilized by Utilities to $133,200, which equals the $888,000 for the initial contract term from September 10, 2020 to November 30, 2021. Should the City exercise the renewal options provided in the contract, the cumulative contract value is provided below:
|
Estimated Contract Value |
|
Initial |
September 10, 2020 - November 30, 2021 |
$888,000 |
|
Renewal Term 1 |
December 1, 2021 - November 30, 2022 |
$710,000 |
|
Renewal Term 2 |
December 1, 2022 - November 30, 2023 |
$710,000 |
|
Total |
$2,308,000 |
Attachments:
1. Legal Review Checklist
2. Resolution No. 134-20
3. Agreement
City Attorney Review:
City Attorney recommends approval.
Funding Source/Financial Impact:
Funding is available from the following account numbers:
|
377-41-340-541.63-90 |
Capital Outlay Other Improvements |
|
377-41-340-541.63-17 |
Capital Outlay Street Reconstruction / Force Main Replacement, if needed |
|
441-36-270-536.34-90 |
WW Collection - Other Contractual Services |
|
441-36-283-536.34-90 |
Water Distribution - Other Contractual Services |