TO: Mayor and Commissioners
FROM: Hassan Hadjimiry, P.E. Utilities Director
FROM: Missie Barletto, Public Works Director
THROUGH: Jennifer Alvarez, Interim City Manager
DATE: September 10, 2020
Title
APPROVAL OF RESOLUTION NO. 132-20 TO AWARD AGREEMENTS WITH MADSEN/BARR CORP. AS THE PRIMARY VENDOR AND JOHNSON-DAVIS, INC. AS THE SECONDARY VENDOR FOR THE PURCHASE OF EMERGENCY SERVICES FOR WATER DISTRIBUTION, WASTEWATER COLLECTION AND STORMWATER UTILITY SERVICES; UTILIZING THE CITY BOYNTON BEACH ITB NO. 019-2521-19/IT - $300,000
Body
Recommended Action:
Recommendation
Motion to approve Resolution No. 132-20, to award agreements with Madsen/Barr Corp. as primary vendor and Johnson-Davis, Inc. as secondary vendor in the estimated amount of $300,000 though May 7, 2021, utilizing the City of Boynton Beach ITB No. 019-2521-19/IT, and authorize the City Manager to approve renewal options, in the amounts below, contingent upon appropriation of funds.
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Background:
On May 7, 2019, the City of Boynton Beach awarded agreements to Madsen/Barr Corp. as primary vendor and Johnson-Davis, Inc. as secondary vendor for Emergency Repairs for Water Distribution, Wastewater Collection and Stormwater Utility Systems. The initial term of the agreement is valid from May 8, 2019 through May 7, 2021 with three (3) additional one (1) year renewals options valid through May 7, 2024.
If approved, the City of Delray Beach (City) would utilize services on an “as needed basis” and contingent upon a declared emergency for emergency repairs to various gravity sewer mains, ductile iron pipes, force main and water distribution lines, various types of pipes for storm water conveyance and concrete structures for wastewater and storm water systems. Set up monitoring of bypass pumping, dewatering systems, and restoration to landscaping, asphalt, and concrete work. City requests approval of $200,000 for the Utilities Department and $100,000 for the Public Works Stormwater Division.
Should the City exercise the renewal options provided in the contract, the cumulative contract value is provided below
|
Estimated Contract Value |
|
Initial |
September 10, 2020 - Through May 7, 2021 |
$300,000 |
|
Renewal Term 1 |
May 8, 2021 - May 7, 2022 |
$300,000 |
|
Renewal Term 2 |
May 8, 2022 - May 7, 2023 |
$300,000 |
|
Renewal Term 3 |
May 8, 2023 - May 7, 2024 |
$300,000 |
|
Total |
$1,200,000 |
This motion is in accordance with the Code of Ordinances Chapter 36, Commission Approval Required and Purchasing Policies, Accessing Contracts from Other Government Agencies and Not-for-Profit Organizations.
Attachments:
1. Legal Review Checklist Madsen/Barr Corp.
2. Legal Review Checklist Johnson Davis, Inc.
3. Resolution No. 132-20
4. Madsen/Barr Corp. Agreement
5. Johnson Davis, Inc. Agreement
City Attorney Review:
City Attorney recommends approval.
Funding Source/Financial Impact:
Funding is available from the following account numbers:
|
441-36-270-536.34-90 |
WW Collection - Other Contractual Services |
|
441-36-283-536.34-90 |
Water Distribution - Other Contractual Services |
|
448-38-380-538.34-90 |
Public Works Stormwater Maintenance - Other Contractual Services |