TO: Mayor and Commissioners
FROM: Chief Javaro Sims, Police Department
THROUGH: Jennifer Alvarez, Interim City Manager
DATE: October 20, 2020
Title
APPROVAL OF RESOLUTION NO. 165-20 TO AWARD AN AGREEMENT WITH ENTERPRISE LEASING COMPANY OF FLORIDA, LLC FOR UNDERCOVER VEHICLE RENTAL SERVICES UTILIZING THE CITY OF CORAL SPRINGS SOLICITATION RFP NO. 17-C-053 - $105,000
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Recommended Action:
Recommendation
Motion to Approve Resolution No. 165-20 to award an Agreement to Enterprise Leasing Company of Florida, LLC, for undercover vehicle rental services in the estimated amount of $105,000 utilizing the City of Coral Springs RFP No. 17-C-053 and authorize the City Manager to exercise renewal options, in the amounts below, contingent upon appropriation of funds.
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Background:
On September 1, 2017, the City of Coral Springs awarded Enterprise Leasing Company of Florida, LLC a two (2) year Agreement for Undercover Vehicle Rental Services RFP No. 17-C-053 on behalf of the Southeast Florida Governmental Purchasing Cooperative Group. The Agreement includes two (2) two-year renewal options. The City of Coral Springs exercised the first two-year renewal option through August 31, 2021.
The City of Delray Beach Police Department requires vehicle leases/rentals for the purpose of undercover investigations and surveillance. The Department intends to utilize approximately eight (8) vehicles per month through the term of the contract for Vice, Intelligence, and Narcotics (VIN) personnel. Additional vehicles may be utilized by various units for short term rentals for undercover operations when needed. Due to the nature of the undercover operations, these vehicles are exchanged often, sometimes multiple times a day.
Should the City exercise the renewal options provided in the contract, the cumulative contract value is provided below.
|
Estimated Contract Value |
|
Renewal 1 |
Upon execution - August 31, 2021 |
$105,000 |
|
Renewal 2 |
September 1, 2021 - August 31, 2023 |
$245,000 |
|
$350,000 |
This motion is in accordance with the City Code of Ordinances, Section 36 and City Policies and Procedures.
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Finance recommends approval, 001-21-150-521.44-20 Rentals & Leases / Vehicles
Timing of Request:
The current contract extension expires on December 13, 2020. The Police Department will need time to have the vehicles equipped.