TO: Mayor and Commissioners
FROM: Marie Kalka, Finance Director
THROUGH: Jennifer Alvarez, Interim City Manager
DATE: November 10, 2020
Title
APPROVAL OF RESOLUTION NO. 187-20, APPROVING COVID-19 (FEMA - DR 4486 FL) FEDERALLY-FUNDED SUBAWARD AND GRANT AGREEMENTS BETWEEN THE CITY OF DELRAY BEACH AND THE FLORIDA DEPARTMENT OF EMERGENCY MANAGEMENT
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Recommended Action:
Recommendation
It is recommended that City Commission adopt Resolution No. 187-20 approving the Form of the Federally-Funded Subaward and Grant Agreements with Florida Department of Emergency Management and authorize the Mayor to execute these agreements related to COVID-19 on behalf of the City.
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Background:
Florida Department of Emergency Management's (FEMA) Public Assistance program is a federal grant to aid state and local governments in returning a disaster area to pre-disaster conditions. Grants to local government for emergency protective measures relating to COVID-19 are reimbursed through the FEMA. This resolution would approve the form of the contracts for pass-through funds from the Department of Homeland Security (DHS) Federal Emergency Management Agency.
FEMA and the State of Florida (State) share the responsibility for making Public Assistance funds available to the Sub-grantee/Sub-recipient; in this case - the City of Delray Beach (City). As defined by two Code of Regulations (C.F.R.) §200.93, Sub-Recipient means “a non-Federal entity that receives a sub-award from a pass-through entity to carry out part of a Federal program.” Funds that FEMA obligates to the State via electronic transfer, reside in the Federal Account until the State (the pass-through entity) is ready to award grants to the appropriate Sub-grantees/Sub-recipients.
The execution of the sub-recipient funding agreement authorizes the State of Florida to transfer federal funding to the City for eligible documented damages as a result of COVID-19.
This Subaward and Grant Agreement is the main contract for the City to be reimbursed for COVID-19 expenditures.
When FEMA obligates the project, the State will provide the City with an addendum to this contract.
Project to be Submitted:
Category B - Emergency Protective Measures
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
These contracts are needed in order to be able to receive federal and state funds awarded relating to COVID-19.