TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Jennifer Alvarez, Interim City Manager
DATE: November 17, 2020
Title
APPROVAL TO RETROACTIVELY APPROVE EXPENDITURES AND APPROVE AN INCREASE TO THE AGREEMENT WITH CINTAS CORPORATION NO. 2 FOR CITYWIDE FACILITIES MANAGEMENT PRODUCTS, RELATED SERVICES AND SOLUTIONS: FIRE PROTECTION SERVICES FOR THE PUBLIC WORKS DEPARTMENT - $1,768.000
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Recommended Action:.
Recommendation
Motion to retroactively approve expenditures in the amount of $68,000 and approve an increase in the total contract amount of $1,768,000 comprising: $500,000 increase for products and service; $200,000 for fire protection services capital improvement for the Police Department, as approved in FY21 CIP; and retroactive approval for $68,000 incurred expenses above existing contract value. The increase will enable needed service provision by Cintas Corporation No. 2, for citywide facilities management products and solutions: fire protection services.
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Background:
On March 12, 2019, City Commission approved Resolution No. 112-18 with Cintas Corporation utilizing U.S. Communities Government Purchasing Alliance Solicitation No R-BB-19002 with Prince William County Public Schools for an estimated initial five (5) year term value of $250,000 with the option to renew for two (2) additional two (2) year periods at $250,000 per renewal term, contingent upon appropriation of funds. Purchasing Cooperative contracts of this type are used to obtain the best products at optimal pricing.
As a pilot run, Cintas began providing fire alarm maintenance, monitoring, inspection, and related services at several City of Delray Beach (City) facilities. Prior to Cintas, the City utilized a multitude of vendors with varying fees, contract conditions and inconsistent levels of service. As such, staff recommended, and City Commission authorized the standardizing of fire alarm related services. Cintas has subsequently demonstra...
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