TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Jennifer Alvarez, Interim City Manager
DATE: November 17, 2020
Title
APPROVAL TO INCREASE THE CONTRACT VALUE IN THE AMOUNT OF $500,000 WITH SIEMENS INDUSTRY, INC. FOR INSTALLATION, SERVICE AND REPAIR OF HVAC SYSTEMS AT THE POLICE DEPARTMENT HEADQUARTERS FACILITY
Body
Recommended Action:.
Recommendation
Motion to approve increase in the amount of $500,000 to the contract value, comprising of $300,000 increase for products and services and $200,000 for a Capital Improvement Project (CIP) for the Police Department (PD) as approved in FY21 CIP. The increase will enable needed service provision by Siemens Industry for the Police Department Headquarters.
Body
Background:
On April 17, 2018 City Commission approved Resolution No. 37-18 with Siemens Industry, Inc utilizing the existing contract prices provided to The National Joint Powers Alliance (NJPA), solicitation number 030817-SIE, for an initial four (4) year contract term with the option to renew for one (1) additional year term for HVAC Systems Installation and Service with Related Products and Supplies. Purchasing Cooperative contracts of this type are used to obtain the best products at optimal pricing.
The HVAC system at the Police Department includes specialized equipment that requires technical skills that other companies do not provide. Apart from some recent upgrades most of the air conditioning system is original to the building, circa 1987. Staff recommends increasing the approved contract value for the following purpose:
1. The Building Maintenance Department is responsible for ensuring that all facility assets are provided and mainlined in a safe, clean reliable, and fiscally responsible manner. Increasing the annual funding will address critically deferred maintenance items until such time a complete building replacement becomes practicable.
2. This fiscal year included a Police Department (PD) sponsored ...
Click here for full text