TO: Mayor and Commissioners
FROM: Samuel R. Metott, C.P.R.E., Director of Parks & Recreation
THROUGH: Jennifer Alvarez, Interim City Manager
DATE: February 9, 2021
Title
APPROVAL OF RESOLUTION NO. 32-21 TO AWARD AN AGREEMENT WITH REP SERVICES, INC., FOR EQUIPMENT FOR PARKS AND PLAYGROUNDS, UTILIZING CLAY COUNTY, FLORIDA AGREEMENT NO. RFP 18/19-2 - $179,000
Body
Recommended Action:
Recommendation
Motion to approve Resolution No. 32-21 to award an Agreement with REP Services, Inc. for the purchase of playground equipment, surfacing, shade structures and installation, in the estimated amount of $179,000, utilizing Clay County, Florida Agreement No. RFP 18/19-2.
Body
Background:
On May 28, 2019, the Clay County Board of Commissioners rendered its decision to award RFP No. 18/19-2 to multiple companies including REP Services, Inc. The contract is a three (3) year agreement effective June 3, 2019, with the option to renew for two (2) additional terms of (1) one-year.
The City has a need to purchase or replace equipment at Anchor Park and Mike Machek Boy Scout Park.
Utilizing the contracted pricing for this equipment will streamline the purchasing process and increase efficiency of operations. Additionally, a cost savings will also be realized by leveraging the volume discounted pricing offered in the agreement.
Anchor Park is located at 390 S. Ocean on west side of A1A. It has a small playground, picnic table, restrooms and is also home to Ocean Rescue Headquarters. The playground has exceeded its useful life and is in need of replacement. The new playground and shade structure meet all certifications and safety criteria.
Mike Machek Boy Scout Park is located at 413 Lake Ida Rd. and has a playground, picnic pavilion, picnic tables and restrooms. This is a heavily used park and is in need of a shade structure over the playground area.
|
Estimated Contract Value |
|
Anchor Park |
Playground equipment |
$143,000 |
|
Mike Machek Boy Scout Prk |
Shade Structure |
$36,000 |
|
Total |
|
$179,000 |
This motion is in accordance with the Code of Ordinances Chapter 36, Commission Approval Required and Purchasing Policies, Accessing Contracts from Other Government Agencies and Not-for-Profit Organizations.
Attachments
1. Agreement
2. Legal Review Checklist
3. RFP No. 18/19-2
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
|
117-72-772-572.63-30 |
Recreation Impact Fee; Capital Outlay Recreation |
Time of Request:
This request is not time sensitive.