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File #: 21-138    Version: 1 Name:
Type: Request Status: Agenda Ready
File created: 1/27/2021 In control: City Commission
On agenda: 2/9/2021 Final action:
Title: RETROACTIVE APPROVAL OF RESOLUTION NO. 39-21 APPROVING AN AGREEMENT WITH PALM BEACH COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA, FOR PUBLIC SAFETY RADIO SYSTEM SERVICES - $135,000
Sponsors: Police Department
Attachments: 1. Agenda Cover Report, 2. Resolution No. 39-21_lw, 3. Legal Review Checklist_Interlocal, 4. Delray Beach HUB Agmt 2
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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TO: Mayor and Commissioners
FROM: Javaro Sims, Police Department
THROUGH: Jennifer Alvarez, Interim City Manager
DATE: February 9, 2021

Title
RETROACTIVE APPROVAL OF RESOLUTION NO. 39-21 APPROVING AN AGREEMENT WITH PALM BEACH COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA, FOR PUBLIC SAFETY RADIO SYSTEM SERVICES - $135,000

Body
Recommended Action:
Recommendation
Motion to retroactively approve Resolution No. 39-21 approving an agreement with Palm Beach County, a political subdivision of the State of Florida, for public safety radio system services, and authorize the City Manager to approve renewal options, in the amounts below, contingent upon appropriation of funds.

Body
Background:
The Cities of Boca Raton, Delray Beach, and Boynton Beach have established, via Interlocal Agreement, the South Palm Beach County Public Safety Communications Cooperative for the purpose of expanding the geographic use of available frequencies for mutual assistance and daily activities for the establishment and operation of radio communications systems. This Cooperative was initially formed in 2003, updated in 2011 and then updated and approved by the City Commission on February 16, 2016. The previous Interlocal agreement expired February 2, 2021.

The County has decided to break the agreement with the three cities into separate agreements for ease of execution and have provided a new agreement for review at the beginning of the current fiscal year. The agreement has also been updated. Due to the time needed for review process and preparing agenda item, the new agreement is presented to the City Commission for approval a few days after existing agreement ends.

The City shall pay a pro rata share of the County's annual operations and maintenance costs based on a capped estimate of County’s operations and maintenance costs. The County's estimated annual operations and maintenance costs are $90,000. The fee to be paid by the City for using the SmartZone Controller...

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